Nursing Administrative Assistant

$40,878 - $40,878/Yr

Northampton County - Nazareth, PA

Full-time - Entry Level

Nazareth, PA

Executive, Legislative, and Other General Government Support

About the position

The Nursing Administrative Assistant at Gracedale Nursing Home provides advanced secretarial support to the Nursing Administration, requiring independent action, advanced office administration knowledge, and superior customer service skills. The role involves maintaining professionalism in communication, managing correspondence, coordinating meetings, and assisting with staffing needs, all while ensuring a high level of service to residents and staff.

Responsibilities

• Demonstrates superior customer service skills and greets visitors professionally.
• Manages correspondence for the Assistant Director of Nursing and Director of Nursing.
• Creates and maintains spreadsheets with accuracy and attention to detail.
• Coordinates meetings for Nursing Administration and prepares necessary materials.
• Maintains credentials for all Nursing personnel and manages application materials for Nursing positions.
• Prepares Vacancy Reports and forwards them to Human Resources.
• Oversees position control process and maintains accurate spreadsheets.
• Processes disciplinary action reports and maintains compliance documentation.
• Recommends changes to office procedures and workflow for efficiency.
• Assists with staffing needs and vacation scheduling of Nursing personnel.
• Establishes and maintains filing systems for records management.
• Coordinates communications during the Department of Health annual survey.

Requirements

• High school diploma or equivalent (GED).
• At least two years of advanced clerical work experience in an office environment.
• Proficiency in Word and Excel.
• Completion of Feeding Program training.
• Full vaccination against COVID-19 with valid proof.

Nice-to-haves

• Excellent problem-solving skills.
• Ability to handle stressful situations.
• Ability to learn new technology quickly.

Benefits

• Competitive salary of $40,878 per year.
• Full-time position with 40 hours per week.
• Day shift schedule.