Quad-C Management - New York, NY
posted 3 months ago
The Office Manager and Executive Assistant at Quad is a pivotal role responsible for overseeing the daily operations of the NYC office located on Irving Place, near Union Square and Gramercy Park. This position is designed to provide comprehensive administrative support to the Chief Marketing Officer (CMO) and ensure that the office runs smoothly and efficiently. The Office Manager will act as a liaison between the internal marketing team and other business units, including sales operations, procurement, legal, HR, and IT, facilitating communication and collaboration across departments. In this fully onsite role, the Office Manager will handle a variety of responsibilities that include front desk support, managing office supplies, coordinating maintenance and repairs, and overseeing vendor relationships. The individual will also maintain the office calendar, coordinate logistics for marketing team functions, and assist with client-related events. This role requires a proactive approach to problem-solving and the ability to manage multiple tasks simultaneously while maintaining a high level of professionalism. As an Executive Assistant, the individual will be responsible for scheduling and managing the CMO's calendar, coordinating travel arrangements, and preparing for meetings. This includes compiling and monitoring business expenses, ensuring that the CMO is well-prepared for all engagements, and handling post-meeting follow-ups as directed. The ideal candidate will possess excellent communication skills, a keen attention to detail, and the ability to remain calm under pressure, all while providing exceptional support to the executive team.