Occupational Health Project Coordinator

$63,793 - $107,411/Yr

MedStar Health - Columbia, MD

Full-time

Columbia, MD

Hospitals

About the position

The Occupational Health Project Coordinator will provide essential project management support for the Occupational Health (OH) department. This role involves partnering closely with the OH Assistant Vice President (AVP) to track, coordinate, and monitor deliverables for various OH projects. The coordinator will be responsible for developing timelines, milestones, and materials necessary for the successful execution of these projects. Additionally, the coordinator will support the OH AVP in systemwide tasks aimed at enhancing the efficiency and effectiveness of departmental operations and transformation initiatives. In this position, the coordinator will oversee and contribute to process improvement projects, ensuring that all projects remain organized and conform to established timelines and deliverable requirements. The role requires the creation and management of project plans for multiple concurrent Occupational Health projects, with a focus on maintaining scope, schedule, and budget. The coordinator will analyze project progress and adapt the scope or timeline as necessary to achieve desired goals and results. Regular follow-ups with assigned associates on deliverables will be essential to keep projects on track. The coordinator will also liaise with the OH team to define project requirements, scopes, and objectives that align with both departmental and organizational goals. This includes assisting in systemizing OH processes across the health system and collaborating with the OH team to oversee improvements to various OH programs, such as tuberculosis screening, respiratory protection, influenza vaccination campaigns, and other vaccination programs, as well as the prevention of bloodborne pathogens. The role will involve assisting with the development or updating of OH resources, including policies, standard operating procedures, and job aids. Moreover, the coordinator will assist with the implementation and management of special projects, prepare reports, status updates, and files as needed, and coordinate meetings, agendas, minutes, and handouts. The position may also require providing occasional administrative coverage in Occupational Health clinics and at system compliance events, as well as assisting with data review, reporting, and analysis related to OH injuries and compliance measures. Excellent service in all communications is a key expectation of this role.

Responsibilities

• Provide project management support for Occupational Health projects.
• Partner with OH AVP to track, coordinate, and monitor deliverables for OH projects.
• Develop timelines, milestones, and materials for projects.
• Create and manage project plans for multiple concurrent Occupational Health projects.
• Coordinate projects to ensure they remain within scope, schedule, and budget.
• Analyze project progress and adapt scope or timeline to achieve goals and results.
• Follow-up with assigned associates on deliverables.
• Liaise with OH team to define project requirements, scopes, and objectives.
• Assist with systemizing OH processes across the health system.
• Collaborate with the OH team to oversee improvements to OH programs.
• Assist with development or updating of OH resources such as policies and job aids.
• Prepare reports, status updates, and files as needed.
• Coordinate meetings, agendas, minutes, and handouts.
• Provide occasional administrative coverage in Occupational Health clinics and at system compliance events.
• Assist with data review, reporting, and analysis for OH injuries and compliance measures.

Requirements

• Bachelor's degree required or equivalent combination of relevant experience and education.
• 3-4 years of experience in project management or coordination required.
• 1-2 years of experience working in an occupational health, public health, infection prevention, or healthcare role preferred.
• Strong working knowledge of various computer software applications.
• Strong interpersonal, customer service, and communication skills at all levels.
• Strong organizational skills.
• Knowledge of project management, timelines, deadlines, and follow-through on finished projects.