OCI AI Infrastructure - Chief Of Staff

$87,800 - $199,500/Yr

Oracle - Springfield, IL

Full-time - Mid Level

Springfield, IL

Publishing Industries

About the position

Our organization is fast growing and in need of a motivated and adaptable individual to support our senior management. As a strategist, consultant, and implementer, the successful candidate will ensure streamlined activities within the organization based on the priorities of the senior management. This individual will play a key role in the Organization and oversee strategic business initiatives from development through successful execution under the guidance of executives. The successful candidate will communicate with executives in decision-making, program management, and initiative implementation. They will be able to review, design, and execute on improvements to organizational structure, find knowledge and skills gaps, and help address them. Additionally, they will help to improve current processes and coordinate organizational procedures for optimized efficiency and productivity.

Responsibilities

• Manage Rhythm of the Business and Roadmap
• Responsible for driving all the business management functions that will ensure the effectiveness of the team's operating rhythm.
• Develop an engagement plan for team communications including all-hands, AMA sessions, townhalls, response to org polls.
• Serve as liaison between staff, executives, senior leaders, and leadership, regarding company climate, employee well-being, project updates, proposals, and planning.
• Support leadership team with planning and execution of organizational roadmap and charters.
• Foster a coach, model, care environment to support a fail fast approach to organizational success.
• Drive Operational/HR Excellence by partnering closely with the human resources department and leadership team to identify priorities and drive strategies to meet organizational people goals.
• Assist the human resources department with new hires, including documentation and onboarding, and collaborate to address and resolve all employee concerns.
• Build and develop relationships with all employees for increased efficiency and effective responsiveness into existing operations, and help to define new operational strategies, working with Vice President and other executives on special projects.
• Manage Headcount/Org Budget, responsible for managing the overall budget, including HC planning; allocations and POs.
• Provide consultation and advice to the team on headcount and resource planning; participate in overall group strategy decisions and assist in implementing policies that focus on maximizing the financial success of the org.
• Drive Executive Initiatives and Communications, owning critical executive programs and initiatives (e.g., revamp org operations posture; own Diversity and Inclusion initiatives).
• Apply activation energy to brand-new programs, quickly figuring out what needs to be done, putting frameworks in place, and kick-off programs to set up teams for success.
• Step in and fill gaps in leadership/resource structure until resources are hired/replaced.
• Manage communications for VP executive sponsorships, events, customer engagements, PR, thought leadership.
• Serve as a subject matter expert for the organization all-up, handling inquiries and developing action plans to address them, and assisting with the preparation and dissemination of communications.

Requirements

• 5+ years in business, product or operations planning
• Experience with conflict resolution; exceptional judgement and discretion in dealing with confidential information
• Attention to detail, structured and creative thinking
• Proven experience organizing and directing multiple teams
• Direct people management experience is preferred
• Excellent communicator in written and verbal form
• Extremely versatile, dedicated to efficient productivity
• Experience planning and leading strategic initiatives
• Experience with data analysis
• Experience with budget management
• Nimble business mind with a focus on developing creative solutions
• Strong project reporting skills, with a focus on interdepartmental communication.

Benefits

• Medical, dental, and vision insurance, including expert medical opinion
• Short term disability and long term disability
• Life insurance and AD&D
• Supplemental life insurance (Employee/Spouse/Child)
• Health care and dependent care Flexible Spending Accounts
• Pre-tax commuter and parking benefits
• 401(k) Savings and Investment Plan with company match
• Paid time off: Flexible Vacation is provided to all eligible employees assigned to a salaried (non-overtime eligible) position.
• Accrued Vacation is provided to all other employees eligible for vacation benefits.
• 11 paid holidays
• Paid sick leave: 72 hours of paid sick leave upon date of hire.
• Refreshes each calendar year. Unused balance will carry over each year up to a maximum cap of 112 hours.
• Paid parental leave
• Adoption assistance
• Employee Stock Purchase Plan
• Financial planning and group legal
• Voluntary benefits including auto, homeowner and pet insurance