Office Admin - Accounts Receivable Specialist

$49,878 - $51,605/Yr

Unclassified - Stilwell, KS

Part-time,Full-time - Entry Level

Remote - Stilwell, KS

About the position

The Office Admin - Accounts Receivable Specialist position is a vital role within our organization, focusing on the management of accounts receivable and general administrative functions. This position is designed for individuals who are detail-oriented and possess a strong understanding of accounting principles. The successful candidate will be responsible for processing and recording accounts receivable transactions accurately and efficiently, ensuring that all financial records are maintained to the highest standards. This role requires collaboration with various departments to facilitate timely payment collection and to provide excellent customer service by addressing inquiries and resolving issues promptly. In addition to accounts receivable duties, the specialist will handle general administrative functions such as answering phones, maintaining calendars for the management team and support staff, and assisting with month-end closing procedures and reconciliations. The role also involves generating and sending out invoices to customers, following up on outstanding payments, and maintaining accurate records of customer accounts. The ability to produce weekly reports and assist in the preparation and distribution of monthly statements is essential. This position offers a hybrid work environment, allowing for flexibility while ensuring that the office's administrative needs are met effectively. This is an excellent opportunity for someone looking to grow within the field of accounts receivable while contributing to the overall efficiency of the office. Candidates should be prepared to expand their responsibilities to support other business administrative functions as needed, making this a dynamic and engaging role.

Responsibilities

• Answer phones and maintain calendar for Management Team and Support Staff.
• Process and record accounts receivable transactions accurately and efficiently.
• Generate and send out invoices to customers.
• Follow up on outstanding payments and resolve any billing discrepancies.
• Maintain accurate records of customer accounts and update account information as needed.
• Prepare and distribute monthly statements to customers.
• Assist with month-end closing procedures and reconciliations.
• Collaborate with other departments to ensure timely payment collection.
• Provide excellent customer service by responding to inquiries and resolving issues promptly.
• Expand to other business administrative functions to support the office.

Requirements

• Minimum of 2 years of experience in accounts receivable or related field.
• Proficiency in using accounting software such as QuickBooks.
• Strong attention to detail and ability to work with numbers accurately.
• Excellent organizational and time management skills.
• Ability to prioritize tasks and meet deadlines.
• Strong communication skills, both written and verbal.
• Proficient in 10-key typing and data entry.
• Familiarity with coding systems for billing purposes is preferred.
• Knowledge of account reconciliation processes.
• Ability to produce weekly reports.
• Proficient in Excel.

Nice-to-haves

• Familiarity with coding systems for billing purposes is preferred.

Benefits

• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance