Office Admin AP/AR

$41,600 - $49,920/Yr

VIP Staffing - Garland, TX

Full-time - Entry Level

Garland, TX

Administrative and Support Services

About the position

The AR/AP Specialist position is responsible for managing accounts receivable and payable processes, handling banking tasks, and providing administrative support. This role is crucial for maintaining the accuracy and efficiency of financial operations within the company.

Responsibilities

• Generate AR invoices using internal shipping documents in the M1 ERP system or as directed.
• Post payments received (ACH, wire, credit card) to customer invoices based on remittance advice.
• Contact customers to facilitate the transition to ACH and wire payments to the designated CA bank.
• Create AP vouchers in M1 from matched purchase order receipts or approved non-PO services/goods.
• Ensure proper management approvals for discrepancies or non-PO items.
• Batch and forward check payments and stubs to CA offices weekly.
• Print checks using M1 ERP as directed, presenting supporting documentation for approval.
• Perform data entry and additional duties as assigned by management.

Requirements

• Familiarity with AR and AP processes.
• Experience with ERP/MRP systems (e.g., M1 ERP) is highly desirable.
• Strong organizational skills and attention to detail.
• Proficiency in spoken and written English.
• Ability to handle confidential financial information responsibly.