Office Admin Assistant

$45,760 - $58,240/Yr

Royal Crane Service - Markham, IL

Part-time,Full-time - Entry Level

Markham, IL

Rental and Leasing Services

About the position

The Office Admin Assistant at Royal Crane Service, Inc. is responsible for providing administrative support to ensure efficient office operations. This role involves a variety of clerical tasks, including managing communications, scheduling appointments, and maintaining office supplies, while also supporting the Accounts Payable and Payroll Departments.

Responsibilities

• Perform general clerical duties, including photocopying, faxing, mailing, and filing.
• Answer and direct phone calls in a polite and professional manner.
• Greet visitors and direct them to the appropriate person or department.
• Manage and maintain office supplies inventory.
• Coordinate and schedule appointments, meetings, and travel arrangements for staff.
• Assist with order entry and data entry tasks.
• Assist with office management tasks, such as maintaining office equipment and coordinating repairs.
• Perform data entry for Accounts Payable and Payroll Departments.
• Process Payroll.
• Update jobsite notices, hiring packets, safety logs, and contracts.
• Prepare various Excel spreadsheets.
• Prepare Certified Payroll for various projects.
• Provide administrative support to staff members as needed.

Requirements

• Proven experience in an administrative or clerical role.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook).
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Ability to multitask and prioritize tasks effectively.
• Knowledge of QuickBooks or other accounting software is a plus.
• Previous experience as a medical receptionist, dental receptionist, or personal assistant is a plus.

Benefits

• Health insurance
• Dental insurance
• 401(k)
• Paid time off
• Parental leave
• Vision insurance