Office & Admin Specialist Sr

$45,552 - $61,672/Yr

State of Minnesota - Saint Paul, MN

Full-time - Entry Level

Saint Paul, MN

Executive, Legislative, and Other General Government Support

About the position

The State of Minnesota is seeking a dedicated and skilled Legal and Special Investigations Administrative Specialist to join the Office of the State Auditor (OSA) in St. Paul. This full-time position offers a hybrid work schedule, allowing for a blend of in-office and telework flexibility. The primary purpose of this role is to provide essential administrative support to the Legal and Special Investigations staff, ensuring the smooth operation of the division and the office as a whole. In this position, you will be responsible for communicating with citizens, government agencies, and OSA staff regarding inquiries related to potential irregularities, illegal acts, or policy improprieties involving local government entities. You will manage daily administrative functions, which include developing and maintaining systems for effective information and resource management within the Legal and Special Investigations Division. Additionally, you will oversee the record retention schedule and database for the division, ensuring compliance with the office's data retention policies and managing the processing of data requests. The role requires a strong commitment to customer service, as you will be providing prompt, courteous, and accurate information to a diverse range of individuals. Your skills in business English will be essential for composing and editing correspondence and reports, while your proficiency in word processing and data entry will support the maintenance of system databases. This position is classified and offers a competitive salary range, along with a commitment to equity and inclusion in the workplace.

Responsibilities

• Communicating with citizens, government agencies, and OSA staff regarding questions or concerns involving possible irregularities, illegal acts, or policy improprieties involving local government entities.
• Managing daily administrative functions and providing administrative support for the ongoing work of the division and the office.
• Developing or maintaining systems to aid in information and resource management within the Legal and Special Investigations Division of the OSA.
• Maintaining the Legal and Special Investigations Division record retention schedule and database to ensure compliance with the office retention schedule and managing the processing of data requests.

Requirements

• Skills in business English sufficient to compose and edit correspondence and reports using proper grammar, punctuation, and spelling.
• English speaking skills sufficient to communicate effectively with a wide variety of individuals.
• Skills in customer service sufficient to provide prompt, courteous, and accurate information to customers over the phone and in person.
• Skills in word processing sufficient to draft letters, memos, and reports.
• Skills in data entry sufficient to enter data to maintain system databases.

Nice-to-haves

• Two or more years working in a legal setting.
• Two or more years supporting investigative work preparing information summaries and organizing evidence.
• Two or more years working in a customer service position.
• One year of Laserfiche or similar database system experience.
• One year of working with preparation and publication of correspondence, reports, and other work product in a variety of formats and in compliance with ADA and other accessibility laws or State policies.

Benefits

• Hybrid work schedule
• Comprehensive training and development opportunities
• Support resources for employees
• Commitment to equity and inclusion in the workplace