Office & Admin Specialist

$38,022 - $49,816/Yr

State of Minnesota - Little Falls, MN

Full-time

Little Falls, MN

Executive, Legislative, and Other General Government Support

About the position

The Office & Admin Specialist position at the Military Affairs agency of the State of Minnesota is a full-time role that provides essential clerical support for the Facilities Management Office. This position is critical in ensuring the smooth operation of administrative tasks that contribute to the overall efficiency of the department. Employees in this role will engage in various clerical duties, including data entry, document preparation, and customer service, all aimed at enhancing the quality of services provided to the public and internal stakeholders. As part of the State of Minnesota, the Office & Admin Specialist will play a vital role in developing policies and providing essential services that improve the well-being and quality of life for all Minnesotans. The agency is committed to equity and inclusion, investing in its employees through benefits, support resources, and training opportunities. The work schedule is Monday through Friday, from 8:00 AM to 4:30 PM, with no travel required for this position. Telework is eligible, allowing for flexibility in work arrangements. The ideal candidate will possess strong organizational skills, proficiency in Microsoft Office applications, and the ability to communicate effectively with diverse audiences. This role requires a commitment to maintaining accurate records and providing excellent customer service, ensuring that all interactions reflect the agency's dedication to public service and community engagement.

Responsibilities

• Provide clerical support for the Facilities Management Office.
• Perform data entry and maintain accurate records and reports.
• Communicate effectively with internal and external customers.
• Compose and edit a variety of documents using proper business English, spelling, and grammar.
• Utilize Microsoft Office applications to produce memos and correspondence.
• Query and interpret data for reporting purposes.
• Assist in planning and organizing workload efficiently.

Requirements

• Basic math skills.
• Typing/keyboarding skills sufficient to use Microsoft Word, Excel, and Outlook.
• Data entry skills with a high level of accuracy and speed.
• English proficiency in speaking, writing, and reading.
• Customer service skills to provide accurate information to customers.
• Word processing skills to type and format documents.
• Database management skills to query and prepare reports.
• Ability to pass a criminal background check.
• Valid Minnesota Drivers License.
• Ability to obtain a Common Access Card.

Nice-to-haves

• Proficient in the use of Microsoft Office suite (Word, Excel, PowerPoint).
• Strong organizational skills.
• Ability to plan and organize workload efficiently.
• Ability to learn to access/query, enter, edit, format, and report information in multiple databases.
• Ability to understand and interpret policies and regulations.