Office Admin

$41,496 - $48,048/Yr

Robert Half - Seal Beach, CA

Full-time - Entry Level

Seal Beach, CA

Administrative and Support Services

About the position

The Office Admin position at Robert Half is a temporary contract role within the non-profit sector, located in Seal Beach, California. The role is crucial for managing office operations, assisting visitors, preparing documents, and ensuring effective communication within the office environment. The Office Admin will play a key role in maintaining workflow and supporting various administrative tasks.

Responsibilities

• Greet and assist visitors in the office, providing them with accurate information.
• Handle withdrawals from stock ownership and prepare escrow packets for review.
• Liaise between the On-Site Sales Office or escrow company and Physical Property Department for inspection requests.
• Prepare financial demands and forward them to the Finance Department, ensuring payments are transmitted to the relevant parties for processing.
• Compile documents related to ownership transfers and collect associated fees.
• Distribute necessary items such as keys, welcome packets, payment cards, identification cards, and carport assignments to new stockholders.
• Issue and replace identification cards as needed.
• Maintain a comprehensive list of deceased residents and distribute this information to relevant departments.
• Verify the eligibility of family members, conservators, and trustees of deceased residents to receive contract service passes.
• Take responsibility for telephone calls and correspondence, ensuring effective communication within the office.
• Prepare membership and stock certificates with accuracy and efficiency.
• Keep shareholders and/or members files up-to-date and well-organized.
• Provide assistance at Mutual annual meetings and aid in the preparation of year-end mail-out packets.
• Assist in the preparation and processing of all documents related to Pet Registration Program and Caregiver Pass Program.
• Manage inventory reports, ensuring supply inventory is well-stocked and organized.

Requirements

• Proven experience in a similar role within the Non-Profit sector.
• Demonstrable skills in producing accurate Inventory Reports.
• Proficiency in managing Supply Inventory effectively.
• Experience in maintaining Supplies Inventory.
• Knowledge of Store Inventory procedures and best practices.
• Ability to handle Petty Cash responsibly and transparently.
• Superior organizational and multitasking abilities.
• Excellent communication skills, both written and verbal.
• Proficiency in using standard office software, such as Office Suite.
• Strong problem-solving skills and the ability to work under pressure.
• A team player with a proactive and positive attitude.

Benefits

• Disability insurance
• Dental insurance
• 401(k)
• Vision insurance