Office Admin

Builders FirstSource - Madison, WI

Full-time

Madison, WI

Wood Product Manufacturing

About the position

Ignite your career at Builders FirstSource, America's largest supplier of building materials, value-added components, and building services to the professional market. The #1 name in our industry, we help make the dream of home ownership more achievable every day. At BFS, you'll be equipped with all the tools, training, and resources you need, and you'll be empowered to try new things, gain new experiences, and build a career with unlimited horizons. As an Office Admin, you will be responsible for performing a variety of general administrative and office operations support activities. This role may involve serving as the office receptionist, greeting visitors, determining the nature of their business, and notifying the appropriate staff member while ensuring that office security measures are followed correctly. You will prepare routine correspondence, office forms, and other business-related documents, and perform data entry and retrieval functions daily. Additionally, you will handle accounts payable and receivable duties, manage incoming and outgoing mail, and coordinate service parts ordering for windows and exterior doors. You may also be tasked with office supply inventory and replenishment services, arranging meetings and conferences, maintaining calendars, and making travel reservations. It is essential to understand and observe all safety procedures and practices to prevent injury to yourself or co-workers, attend periodic safety meetings as required, and recommend changes to improve safety procedures. Other duties may be assigned as necessary, and this position does not have any supervisory responsibilities.

Responsibilities

• Serve as office receptionist, greeting visitors and determining the nature of their business.
• Prepare routine correspondence, office forms, and other business-related documents.
• Perform data entry and retrieval functions daily.
• Handle accounts payable and receivable duties daily.
• Manage incoming and outgoing mail and interoffice communications.
• Coordinate service parts ordering for windows and exterior doors.
• Perform office supply inventory and replenishment services.
• Arrange meetings and conferences, maintain calendars, and make travel reservations.
• Understand and observe all safety procedures and practices to prevent injury.
• Attend periodic safety meetings and recommend changes to improve safety procedures.

Requirements

• High school diploma or General Education Degree (GED).
• One (1) year of administrative or related experience, or an equivalent combination of education and experience.
• Customer service skills.
• Good verbal and written communication skills.
• Ability to carry out written or oral instructions with common sense understanding.
• Proficiency in Microsoft Office Suite.

Benefits

• Competitive and affordable benefits designed to improve life for employees and their families.