Office Administration Assistant

CORE Linen Services - Atlanta, GA

Full-time - Entry Level

Atlanta, GA

11-50 employees

About the position

The Office Administration Assistant at Core Linen Services plays a crucial role in supporting the operational efficiency of the company by performing a variety of clerical duties. This position is essential for maintaining effective communication, managing schedules, and ensuring the smooth functioning of office activities. The assistant will be involved in training staff, handling correspondence, and managing office equipment, contributing to the overall service quality and safety that Core Linen Services is known for.

Responsibilities

• Trains other staff members to perform work activities, such as using computer applications.
• Answers telephones, directs calls, takes messages and runs errands.
• Prepares meeting agendas, attends meetings and records/transcribes minutes.
• Makes travel arrangements.
• Completes work schedules, manages calendars and arranges appointments.
• Opens and routes incoming mail, answers correspondence and prepares outgoing mail.
• Compiles, copies, sorts and files records of office activities, business transactions and other activities.
• Completes and mails bills, contracts, policies, invoices and checks.
• Operates office machines, such as photocopiers and scanners, facsimile machines, voice mail systems and personal computers.
• Types, formats, proofreads and edits correspondence, reports and other documents.
• Reviews files, records and other documents to obtain information to respond to requests.
• Computes, records and proofreads data and other information.
• Processes and prepares documents, such as business or government forms and expense reports.
• Maintains and updates filing, inventory, mailing and database systems.
• Communicates with customers, employees and others to answer questions; disseminates or explains information; takes orders and addresses complaints.
• Collects, counts and disburses money; performs basic bookkeeping; completes banking transactions.
• Troubleshoots problems involving office equipment.
• Performs other duties as assigned.

Requirements

• Proven experience as an office administrator, office assistant or relevant role.
• Familiarity with office management procedures and basic accounting principles.
• Knowledge of office software such as MS Office (MS Excel and MS PowerPoint, in particular).
• Strong organizational and multitasking skills.
• Excellent written and verbal communication skills.
• Attention to detail and problem-solving skills.

Nice-to-haves

• Experience in a healthcare or hospitality environment.
• Ability to work independently and as part of a team.
• Familiarity with bookkeeping and basic accounting.

Benefits

• Medical
• Dental
• Vision
• Life Insurance/AD
• Disability Insurance
• Retirement Plan
• Paid Time Off
• Holiday Time Off (varies by site/state)
• Flexible Spending Accounts (FSAs)