Office Administrative Assistant

$33,280 - $45,760/Yr

Green Bear Solutions - Dallas, TX

Full-time - Entry Level

Dallas, TX

Specialty Trade Contractors

About the position

As an Office Administrator at Green Bear Solutions, you will play a key role in ensuring the smooth and efficient operation of our office. You will be responsible for managing administrative tasks, supporting various departments, and maintaining a welcoming and productive work environment. This is an excellent opportunity for a detail-oriented professional with strong organizational skills to contribute to a purpose-driven company.

Responsibilities

• Oversee day-to-day office operations, including managing office supplies, coordinating maintenance, and ensuring a clean and organized workspace.
• Provide administrative support to various departments, including scheduling meetings, managing calendars, and handling correspondence.
• Greet visitors, answer incoming calls, and manage the front desk, ensuring all guests receive a warm and professional welcome.
• Maintain and organize company documents, files, and records, ensuring they are up-to-date and easily accessible.
• Assist in planning and coordinating company events, meetings, and team-building activities.
• Coordinate travel arrangements for employees, including booking flights, hotels, and transportation.
• Assist with onboarding new employees, maintaining employee records, and supporting HR initiatives as needed.
• Manage petty cash, process expense reports, and assist with basic bookkeeping tasks.
• Liaise with office vendors, service providers, and landlords to ensure smooth operations.

Requirements

• Proven experience as an Office Administrator, Office Manager, or in a similar administrative role.
• Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
• Excellent communication and interpersonal skills, with a friendly and professional demeanor.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Familiarity with office management procedures and basic accounting principles.
• Ability to work independently and as part of a team, with a proactive and resourceful approach.
• High attention to detail and problem-solving skills.
• Experience in a fast-paced environment is a plus.

Nice-to-haves

• Microsoft Office: 1 year (Preferred)
• Administrative experience: 1 year (Preferred)
• Ability to Commute: Dallas, TX 75243 (Preferred)
• Ability to Relocate: Dallas, TX 75243: Relocate before starting work (Preferred)

Benefits

• Competitive salary
• Retirement plan
• Paid time off and holidays
• Opportunities for professional development and growth
• Collaborative and inclusive work environment
• Company-sponsored events and team-building activities