Office Administrative Assistant

$37,440 - $41,600/Yr

South Bend Empowerment Zone - South Bend, IN

Full-time - Entry Level

South Bend, IN

Religious, Grantmaking, Civic, Professional, and Similar Organizations

About the position

The Office Administrative Assistant provides essential administrative, clerical, and secretarial support to the Finance Department. This role involves acting as the receptionist, processing utility bills, assisting with accounts payable, and maintaining payroll files. The position is crucial for ensuring smooth operations within the department and requires effective communication and organizational skills.

Responsibilities

• Provide administrative support to the Finance Department.
• Act as receptionist for the Finance Department.
• Process and pay all utility bills before due dates.
• Assist Accounts Payable as needed.
• Maintain professional leave forms on payroll system.
• Maintain files for the payroll department, including saving pdf files of all payroll reports.
• Process insurance receipts and make deposits.
• Work with employees to resolve payroll questions.
• Help employees with their Employee Access accounts.
• Input employees' W4 forms.
• Input and test direct deposit information.
• Sort, file and track mail for Financial Services Department.
• Train building secretaries.
• Assist with backend system reports.
• Process monthly Budget and Summary reports.
• Perform related duties as required or assigned.

Requirements

• Strong organizational skills and attention to detail.
• Proficiency in using payroll systems and financial software.
• Ability to communicate effectively with employees and resolve payroll inquiries.
• Experience in administrative support or clerical roles.

Nice-to-haves

• Familiarity with accounts payable processes.
• Experience in a finance or accounting department.

Benefits

• Competitive hourly wage between $18.00 - $20.00.
• Full-time employment with potential for benefits.