Office Administrative Assistant

$35,360 - $37,440/Yr

Kmg Hauling - Sterling, VA

Full-time - Entry Level

Sterling, VA

Waste Management and Remediation Services

About the position

The Office Administrative Assistant at kmG Hauling, Inc. plays a crucial role in ensuring the smooth operation of the office by providing administrative support and serving as a liaison for various office resources. This position requires an energetic self-starter with a strong commitment to customer service, responsible for managing communications, maintaining records, and assisting with various administrative tasks.

Responsibilities

• Back up phones and email responses for Customer Service during peak activity times.
• Greet all visitors and job applicants.
• Provide job applicants with applications and instructions on how to fill them out properly.
• Make copies of required documents before presenting them to human resources.
• Ensure all files are maintained for easy access to current records.
• Serve as translator when necessary.
• Assist the AR department as needed.
• Fold all billing invoices and drop them off at the Post office on billing days.
• Help with the maintenance of office supply levels.
• Responsible for the daily deposit to the Post office.
• Maintain files of roll off tonnage tickets.
• Responsible for reconciling weight tickets with bills.
• Review and reconcile EZ Pass bill before payment is made.
• Provide support to executives.
• Maintain break room and guest areas organized.
• Organize supplies.
• Other duties as assigned.

Requirements

• High School diploma or equivalent required.
• 2 plus years of in office management experience.
• Exceptional customer service skills.
• Exceptional interpersonal skills with a positive attitude and professional demeanor.
• Exceptional analytical and organizational skills with attention to detail.
• Strong Microsoft Excel skills.
• Ability to work efficiently and accurately.
• Ability to anticipate challenges and effectively resolve conflict.
• Ability to multi-task and work in a fast-paced environment.
• Ability to work independently as well as collaboratively with internal and external stakeholders.
• Ability to follow schedules and meet deadlines.
• Ability to demonstrate sound judgment.
• Spanish speaking and writing skills are a requirement.

Benefits

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance