Office Administrative Assistant

$41,600 - $47,840/Yr

Confidential - Huntington Station, NY

Full-time - Entry Level

Huntington Station, NY

About the position

The Office Administrative Assistant will provide essential administrative support for a growing Real Estate Management Company, ensuring smooth operations and effective communication within the office.

Responsibilities

• Answer the door and greet visitors at the Main Office, directing them to the appropriate department.
• Answer incoming calls from tenants, clients, and vendors.
• Receive, sort, and distribute incoming mail, as well as handle outgoing mail/packages.
• Initiate calls to potential tenants and existing tenants regarding arrears and maintenance issues.
• Order and coordinate office supplies.
• Scan and file documents as needed.
• Perform additional clerical duties as instructed.

Requirements

• High School diploma or equivalent.
• Proficient in MS Office, including Word, Excel, and Outlook-Calendar.
• Experience with Yardi preferred.
• Excellent organizational and communication skills.
• Detail-oriented and self-motivated with the ability to prioritize tasks and projects with limited direction.
• Experience handling sensitive and confidential information.

Nice-to-haves

• Bi-lingual preferred.

Benefits

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance