Office Administrative Assistant

$37,440 - $41,600/Yr

South Bend Community School Corp - South Bend, IN

Full-time - Entry Level

South Bend, IN

Educational Services

About the position

The Office Administrative Assistant will provide essential administrative, clerical, and secretarial support to the Finance Department. This role involves acting as the receptionist, processing utility bills, assisting with accounts payable, and maintaining payroll files, among other responsibilities. The position is crucial for ensuring smooth operations within the Finance Department and requires effective communication and organizational skills.

Responsibilities

• Act as receptionist for the Finance Department.
• Process and pay all utility bills before due dates.
• Assist Accounts Payable as needed.
• Maintain professional leave forms on payroll system.
• Maintain files for the payroll department, including saving pdf files of all payroll reports.
• Process insurance receipts and make deposits.
• Work with employees to resolve payroll questions.
• Help employees with their Employee Access accounts.
• Input employees' W4 forms.
• Input and test direct deposit information.
• Sort, file and track mail for Financial Services Department.
• Train building secretaries.
• Assist with backend system reports.
• Process monthly Budget and Summary reports.
• Perform related duties as required or assigned.

Requirements

• Proven experience in administrative support or related field.
• Strong organizational skills and attention to detail.
• Ability to handle sensitive information with confidentiality.
• Proficient in Microsoft Office Suite and payroll systems.
• Excellent communication and interpersonal skills.

Nice-to-haves

• Experience in a school or educational environment.
• Familiarity with financial processes and accounting principles.

Benefits

• Competitive salary range of $18.00 - $20.00 per hour.
• Full-time position with potential for benefits.