Southern Foam Insulation - Orlando, FL

posted 7 days ago

Full-time
Orlando, FL
Merchant Wholesalers, Durable Goods

About the position

The Office Administrative Assistant plays a crucial role in managing the daily administrative tasks of the office, ensuring smooth operations and positive customer interactions. This position involves a variety of responsibilities, including customer service, phone management, email correspondence, and data entry, while also supporting other administrative staff and management.

Responsibilities

  • Provide excellent customer service in person and over the phone.
  • Answer phone calls, take messages, and screen calls using the answering machine.
  • Manage the main company email and respond to inquiries.
  • Review online plans to determine the scope of work required.
  • Type and send bids in a timely manner.
  • Utilize computer software including Internet, Word, Excel, Publisher, PDF, Outlook, and Google Drive.
  • Search for bidders and jobs to bid on through internet sites.
  • Enter data into the customer management system.
  • Perform filing and copying tasks as needed.
  • Type bids, warranties, guarantees, and certificates of insulation.
  • Obtain Notary certification or be willing to become a Notary.
  • Handle mailers and request Certificates of Insurance for contracted jobs.
  • Prepare submittals for architectural bidders.
  • Assist with light office upkeep, including cleaning shared spaces.
  • Support other administrative staff, estimators, and company executives.

Requirements

  • 1 year of computer skills experience is required.
  • 1 year of office skills experience is preferred.
  • 1 year of construction experience is preferred.
  • Fluency in English is required.
  • Ability to lift up to 40 lbs.

Nice-to-haves

  • Experience in construction-related administrative tasks.

Benefits

  • 401(k)
  • Health insurance
  • Paid time off
  • Profit sharing
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