Office Administrative Assistant

$35,360 - $39,520/Yr

Southern Foam Insulation - Orlando, FL

Full-time

Orlando, FL

Merchant Wholesalers, Durable Goods

About the position

The Office Administrative Assistant plays a crucial role in managing the daily administrative tasks of the office, ensuring smooth operations and positive customer interactions. This position involves a variety of responsibilities, including customer service, phone management, email correspondence, and data entry, while also supporting other administrative staff and management.

Responsibilities

• Provide excellent customer service in person and over the phone.
• Answer phone calls, take messages, and screen calls using the answering machine.
• Manage the main company email and respond to inquiries.
• Review online plans to determine the scope of work required.
• Type and send bids in a timely manner.
• Utilize computer software including Internet, Word, Excel, Publisher, PDF, Outlook, and Google Drive.
• Search for bidders and jobs to bid on through internet sites.
• Enter data into the customer management system.
• Perform filing and copying tasks as needed.
• Type bids, warranties, guarantees, and certificates of insulation.
• Obtain Notary certification or be willing to become a Notary.
• Handle mailers and request Certificates of Insurance for contracted jobs.
• Prepare submittals for architectural bidders.
• Assist with light office upkeep, including cleaning shared spaces.
• Support other administrative staff, estimators, and company executives.

Requirements

• 1 year of computer skills experience is required.
• 1 year of office skills experience is preferred.
• 1 year of construction experience is preferred.
• Fluency in English is required.
• Ability to lift up to 40 lbs.

Nice-to-haves

• Experience in construction-related administrative tasks.

Benefits

• 401(k)
• Health insurance
• Paid time off
• Profit sharing