Office Administrative/Executive Assistant

$37,440 - $45,760/Yr

Captain Jay& X27 S - Dearborn, MI

Part-time,Full-time - Entry Level

Dearborn, MI

11-50 employees

About the position

The Office Administrator/Executive Assistant at Captain Jay's plays a vital role in ensuring the smooth operation of corporate functions. This position involves managing the CEO's schedule, coordinating meetings, and facilitating communication between internal teams and external stakeholders. The role also includes organizing travel arrangements, preparing documents for presentations, and overseeing office supplies, all while maintaining a positive and collaborative work environment.

Responsibilities

• Manage the CEO's day-to-day schedule and handle communications with internal and external stakeholders.
• Coordinate meetings, prepare agendas, take minutes, and follow up on action items.
• Plan travel arrangements and itineraries for the executive team.
• Assist with business development projects and compile data for reports and presentations.
• Oversee office supplies, maintain organized filing systems, and ensure a tidy office environment.
• Handle sensitive information with discretion and professionalism.

Requirements

• Proven experience in administrative or office management roles.
• Proficiency in the Microsoft Office Suite (Word, Excel, PowerPoint).
• Exceptional written and verbal communication skills.
• Strong organizational skills to manage multiple tasks efficiently.
• Ability to thrive in a dynamic, fast-paced environment.
• Proactive problem-solving attitude and ability to tackle challenges head-on.

Nice-to-haves

• Familiarity with QuickBooks.

Benefits

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance