State Of New Mexico - Albuquerque, NM
posted 3 months ago
The Office & Administrative Support Advanced position at the New Mexico State Personnel Office is designed to provide essential support to the Unit Supervisor and the broader support staff within the organization. This role is critical in ensuring that administrative functions run smoothly and efficiently, contributing to the overall effectiveness of the unit. The position involves a variety of tasks that require attention to detail, organizational skills, and the ability to handle confidential information responsibly. In this role, the employee will be responsible for maintaining confidential personnel records and files, which is crucial for compliance and operational integrity. Additionally, the position includes managing inventory control and processing purchasing requests, ensuring that the unit has the necessary supplies and resources to function effectively. The employee will also keep track of the vehicle fleet, documenting maintenance records and repair requests, which is vital for operational efficiency and safety. The position requires drafting correspondence as needed, which may include communication with internal staff, vendors, and community members. Archiving district files and assisting with scheduling interviews and training for newer support staff are also key responsibilities. The employee will be expected to schedule appointments and provide excellent customer service to various stakeholders, including the Unit Supervisor, Region Staff, vendors, and community members seeking assistance or guidance. This multifaceted role is essential for maintaining the administrative backbone of the unit and supporting the overall mission of the New Mexico State Personnel Office.