Roth Staffing Companies - Minneapolis, MN
posted 2 months ago
The position involves providing comprehensive administrative support to leadership and ensuring the smooth operation of the office. The successful candidate will be responsible for greeting clients, customers, and visitors in person, as well as managing incoming phone calls and directing them to the appropriate resources. This role requires overseeing various office operations to maintain efficiency, which includes managing mail, office supplies, and kitchen stocking. Additionally, the candidate will prepare meeting materials and packets for weekly company meetings by gathering information from leadership groups. The role also includes providing ongoing administrative support to leadership, which encompasses handling project support, event coordination, personal errands, travel needs, and other tasks as required. The candidate will coordinate logistics for conferences, including event space, travel arrangements, activities, and registration for marketing and investment team members. Furthermore, the candidate will assist in marketing efforts for conferences, calling trips, and other events by scheduling appointments, creating materials, and tracking follow-up activities. Data management is a crucial aspect of this position, as the candidate will be responsible for inputting data entries for client activities into the contact management system to ensure accurate records for weekly marketing reports. Supporting marketing email campaigns will also be part of the role, which includes creating mailing lists, responding to inquiries, and tracking campaign responses. Additionally, the candidate will complete data entry for Accounts Payable by entering invoices into the general ledger and reconciling monthly credit card statements. Finally, the candidate will prepare and reconcile expense reports for Managing Partners, including entering data into the expense management system.