This job is closed
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About the position
The Office Administrator at Adams Thermal Systems plays a crucial role in supporting various departments, including Engineering, Quality, and Human Resources. This position requires a detail-oriented individual with strong communication skills who can manage multiple tasks efficiently. The Office Administrator is responsible for greeting guests, answering phones, organizing files, scheduling appointments, and drafting correspondences. Additionally, the role involves extensive computer use for creating reports, managing databases, and working with spreadsheets.
Responsibilities
- Greet guests and answer phones.
- Organize files and manage scheduling appointments.
- Assist Engineering, Quality, and Human Resources departments.
- Draft correspondences and messages.
- Create and update documents as per IATF and ISO Quality Management Systems.
- Generate reports of company metrics such as internal and external defects and scrap.
- Prepare regularly scheduled reports to support management decision-making.
- Work with Engineering to create ECR's, print drawings, and enter part numbers.
- Answer inbound phone calls and route them to appropriate personnel.
- Welcome visitors and direct them to relevant office/personnel.
- Generate security badges and assign security profiles for employees and visitors.
- Assist the HR department with timecards for payroll.
- Maintain inventory of office supplies and purchase new supplies as needed.
Requirements
- High school diploma or equivalent required; Associate degree in office administration or related field preferred.
- At least five years of administrative and clerical experience required.
- Advanced in MS Excel including PivotTables, VLOOKUP, INDEX/MATCH, and data tables.
- Experience with Word and ERP applications preferred.
- Excellent time management skills with a proven ability to meet deadlines.
- Ability to communicate effectively with personnel by telephone, in person, or through email.
- Accuracy and attention to detail.
- Ability to work with multiple teams of people on multiple projects simultaneously.
Benefits
- Full-time position with a salary range of $25 - $28 an hour.
- Monday to Friday work schedule.
