Office Administrator $25 + DOE/DOQ

$52,000 - $58,240/Yr

Adams Thermal Systems - Canton, SD

Full-time

Canton, SD

Transportation Equipment Manufacturing

About the position

The Office Administrator at Adams Thermal Systems plays a crucial role in supporting various departments, including Engineering, Quality, and Human Resources. This position requires a detail-oriented individual with strong communication skills who can manage multiple tasks efficiently. The Office Administrator is responsible for greeting guests, answering phones, organizing files, scheduling appointments, and assisting with various administrative tasks, all while utilizing computer software extensively for documentation and reporting.

Responsibilities

• Greet guests and answer phones, directing calls to appropriate personnel.
• Organize files and manage scheduling appointments.
• Assist Engineering, Quality, and Human Resources with various tasks.
• Draft correspondences and messages as needed.
• Create and update documents in compliance with IATF and ISO Quality Management Systems.
• Generate reports on company metrics, including internal and external defects and scrap.
• Prepare regularly scheduled reports to support management decision-making.
• Work with Engineering to create Engineering Change Requests (ECRs) and manage part numbers.
• Generate security badges and assign security profiles for employees and visitors.
• Assist the HR department with timecards for payroll processing.
• Maintain inventory of office supplies and purchase new supplies as needed.

Requirements

• High school diploma or GED required; Associate degree in office administration or related field preferred.
• At least five years of administrative and clerical experience required.
• Advanced proficiency in Microsoft Excel, including PivotTables, VLOOKUP, INDEX/MATCH, and data tables.
• Experience with Microsoft Word and ERP applications preferred.
• Excellent time management skills with a proven ability to meet deadlines.
• Ability to communicate effectively with personnel via telephone, in person, or through email.
• Strong attention to detail and accuracy.