Office Administrator/Accounting Assistant

$41,600 - $45,760/Yr

Bildner Capital Corp - Norwalk, CT

Full-time - Entry Level

Norwalk, CT

Credit Intermediation and Related Activities

About the position

The Administrator/Accounting Assistant will work closely with the Company's Operations / Financial Manager in fulfilling a variety of administrative tasks as well as assisting with accounting tasks. This is a hands-on role in a small to medium-sized company, where the individual will be responsible for a range of duties that support both the administrative and financial operations of the organization. The role requires a proactive approach to managing tasks and responsibilities, ensuring that all administrative functions are executed efficiently and effectively. Key responsibilities include preparing correspondence, memos, emails, and faxes as directed, as well as filing various company and executive statements, correspondence, and forms both internally and with city or state authorities. The Administrator/Accounting Assistant will also handle all office photocopying, faxing, scanning, binding, filing, and mailings, ensuring that all documentation is organized and accessible. In addition to administrative tasks, the role involves overseeing occasional research and investigating various inquiries, as well as supporting marketing and sales initiatives. This includes responding to Google and Yelp reviews about the company's facilities and staff, ensuring that the company maintains a positive image and is responsive to market feedback. The position also provides strong support in Accounts Payable, including printing out and allocating all corporate credit cards through appropriate websites, opening mail, and ordering supplies for all company locations. The Administrator/Accounting Assistant will maintain the filing of documents for all corporate entities, both online and in hard copies, and will work consistently with the Operations/Financial Manager in sending and handling various other assignments as requested. Completing other tasks, duties, and special projects as assigned by the executive team is also part of the role, making it essential for the individual to be adaptable and willing to take on new challenges as they arise.

Responsibilities

• Preparing correspondence, memos, emails, and faxes as directed.
• Filing of various company and executive statements, correspondence, forms, etc.
• Handling all office photocopying, faxing, scanning, binding, filing, and mailings.
• Overseeing occasional administrative tasks such as research and investigating various inquiries.
• Responding to Google/Yelp reviews about our facilities and staff.
• Providing strong support in Accounts Payable.
• Printing out and allocating all corporate credit cards through appropriate websites.
• Opening mail and ordering supplies for all Company locations.
• Maintaining the filing of documents for all corporate entities, both online and hard copies.
• Working consistently with the Operations/Financial Manager in sending and handling various other assignments as requested.
• Completing other tasks, duties, and/or special projects as may be assigned by the executive team.

Requirements

• A high school diploma/GED equivalent.
• Prior self-storage experience preferred.
• Strong written and verbal communications skills.
• Excellent organizational and time management skills.
• Detail-oriented and able to manage multiple projects at once.
• Capable of professionally interacting with facility staff and operations on a daily basis.
• Proficiency in Microsoft Office including Outlook, Word, and Excel.
• Ability to learn quickly and easily adapt to a changing environment.
• Strong knowledge of Social Media platforms including Facebook and Instagram.
• Ability to handle highly sensitive information with complete confidentiality.
• Ability to work and grow in a small, close-knit environment.

Nice-to-haves

• 2 years of experience with Microsoft Office (Preferred)
• 2 years of administrative experience (Preferred)

Benefits

• 401(k)
• Health insurance
• Paid time off