Office Administrator/ Accounts Payable Specialist

$60,000 - $80,000/Yr

Centra Companies - Minneapolis, MN

Full-time - Entry Level

Minneapolis, MN

About the position

The Office Administrator/Accounts Payable Specialist at Centra Companies is a vital role that supports the CFO and ensures the smooth operation of office functions. This position involves managing schedules, overseeing accounts payable processes, and providing administrative support while fostering a flexible work environment. The role is primarily office-based with one remote workday per week.

Responsibilities

• Manages the schedule and email of the CFO
• Oversee the personal and professional action list of the CFO
• Create and keep organized the CFO folder
• Point of contact for corporate office facility needs including equipment and maintenance
• Receive and distribute daily mail for the company
• Manage accounts payable process using accounting software
• Review invoices for appropriate documentation prior to payment
• Properly code and pay all credit card transactions
• Deposit checks in accordance with company policies
• Process and pay real estate taxes biannually
• Screen and direct incoming calls, manage executive email, and prepare documents
• Arrange meetings, conferences, seminars, and other events
• Perform basic bookkeeping, order supplies, and maintain office space
• Maintain office supply inventory and order supplies as needed
• Coordinate and manage all keys for home closings ensuring timely delivery to title company
• Comfortable with hardware and software technology platforms

Requirements

• Bachelor's degree preferred
• 5+ years professional experience in office management and/or accounts payables
• Strong knowledge and proficiency in Google and Microsoft Office products, specifically Excel and Google Sheets
• Knowledge of Construction Cost Accounting software preferred
• Strong problem-solving aptitude with creative solutions
• Ability to organize work with large amounts of information efficiently
• Manage multiple projects and deadlines simultaneously with strong attention to detail
• Proactive mentality - can see what needs to be done and is self-directed
• Ability to effectively and professionally communicate, both in writing and verbally, with management and vendors
• Able to work as a team player
• Open to development of skills and knowledge
• Willingness to be flexible and adaptable to change
• Excellent customer service skills

Benefits

• Health insurance
• Dental insurance
• Vision insurance
• Life insurance
• Generous time off policy
• Retirement plan with match
• Flexible work environment
• Professional development
• Team atmosphere where family comes first