Office Administrator (Behavioral Health Center)

HealingUS Centers - Fort Myers, FL

Full-time - Entry Level

Fort Myers, FL

About the position

The Office Administrator at HealingUS Centers plays a vital role in ensuring the efficient operation of the office while providing essential support to staff and clients. This position involves managing various administrative tasks, maintaining office supplies, coordinating appointments, and ensuring a welcoming environment for clients and visitors.

Responsibilities

• Managing office operations, including maintaining supplies, coordinating appointments, and managing incoming and outgoing mail
• Assisting with administrative tasks such as data entry, filing, and document preparation
• Booking, coordinating, and preparing rooms for consultations and meetings, and maintaining calendars
• Answering phone calls and responding to inquiries in a professional and courteous manner
• Greeting and assisting clients and visitors
• Keeping waiting areas and front offices clean and presentable
• Coordinating meetings and events
• Performing receptionist, clerical, and administrative duties as required
• Contributing to a positive and collaborative team environment
• Providing support to the Behavioral Health Services department
• Handling check-in procedures and client interactions
• Handling confidential information, including client records, with a high degree of integrity and adhering to all HIPAA and confidentiality policies and practices
• Participating in all mandatory trainings and attending in-service training as required
• Assisting with administrative reviews and audits as necessary
• Performing other duties as assigned

Requirements

• High school diploma or equivalent (required)
• Previous experience in office administration or a related field (preferred)
• Excellent organizational and multitasking skills
• Strong attention to detail
• Proficiency in Google Suite
• Excellent communication and interpersonal skills
• Ability to work independently and as part of a team

Benefits

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance