Office Administrator- Chicago Office

About the position

The Office Administrator position in our Chicago office is a full-time role that involves a variety of responsibilities related to office management and facilities support. The individual will be responsible for keeping track of all non-tech equipment, managing vendor interactions, and ensuring the smooth operation of office supplies and services. This role requires a valid driver’s license as the office has four vehicles that may need to be utilized for various tasks.

Responsibilities

• Keeping track of all non-tech equipment, including art, furniture, office chairs, cabinets, etc.
• Managing vendor interactions, including HVAC inspections and communications with client personnel.
• Coordinating with shredder companies for weekly/bi-weekly pickups.
• Handling Fedex/UPS/DHL orders.
• Managing ISP inspections and updates.
• Overseeing pantry products and service requests.
• Coordinating Canon printer maintenance and print reports.
• Requesting and distributing parking or building access cards.
• Tracking physical keys in the fireproof safe.
• Ordering printer ink, toner, and paper.
• Managing coffee and water orders for employees and guests.
• Maintaining contact with vendors for medicine cabinet supplies and AED machine services.
• Preparing for weekend work, including power shutdowns and IT ticket management.
• Answering the door for deliveries or guests.
• Conducting inventory checks on emergency supplies at workstations.
• Updating iOffice software for seating charts and new users.
• Maintaining COVID supplies and signage.
• Acting as office fire warden and completing necessary safety training.
• Addressing other facilities-related matters as they arise.

Requirements

• 2 years of related experience.
• Strong vendor management skills.
• Strong verbal and written communication skills.
• Good organizational skills.
• PC Skills — Word, Excel, Sharepoint.
• Ability to work independently.