Office Administrator - Design Firm (Altamonte Springs, FL)

$37,440 - $49,920/Yr

Crawford Thomas - Altamonte Springs, FL

Full-time - Entry Level

Altamonte Springs, FL

Administrative and Support Services

About the position

The Office Administrator will play a crucial role in ensuring the smooth operation of the office by managing various administrative tasks and providing essential support to staff. This position requires a proactive and detail-oriented individual who can handle multiple tasks efficiently while maintaining a professional and organized work environment. The Office Administrator will be the first point of contact for visitors, clients, and vendors, and will be responsible for creating a welcoming atmosphere. This role is vital for the overall productivity of the office and requires excellent communication and interpersonal skills to interact effectively with all stakeholders. In this position, the Office Administrator will greet and assist visitors, answer and direct phone calls, and manage correspondence. They will also be responsible for maintaining the office supplies inventory, organizing meetings and appointments, and ensuring that filing systems are up to date, both electronically and physically. The role involves assisting in the preparation of reports and presentations, coordinating with IT support for technical issues, and performing data entry to maintain databases. Additionally, the Office Administrator will support the HR department with onboarding new employees and managing personnel records, all while handling confidential information with discretion. The ideal candidate will thrive in a collaborative work environment and will be expected to assist with special projects and other duties as assigned. This position offers opportunities for professional development and growth within a positive and dynamic team.

Responsibilities

• Greet and assist visitors, clients, and vendors in a friendly and professional manner.
• Answer and direct phone calls, emails, and other correspondence.
• Manage office supplies inventory and place orders as needed.
• Organize and schedule meetings, appointments, and events.
• Maintain office filing systems, both electronic and physical.
• Assist in the preparation of reports, presentations, and other documents.
• Coordinate with IT support to resolve technical issues.
• Perform data entry and maintain databases.
• Support the HR department with onboarding new employees and maintaining personnel records.
• Handle confidential information with discretion.
• Assist with special projects and other duties as assigned.

Requirements

• High school diploma or equivalent; Associate's or Bachelor's degree preferred.
• Proven experience as an office administrator, office assistant, or relevant role.
• Proficient in MS Office (Word, Excel, PowerPoint, Outlook) and office management software.
• Excellent organizational and multitasking abilities.
• Strong communication and interpersonal skills.
• Attention to detail and problem-solving skills.
• Ability to work independently and as part of a team.

Benefits

• Competitive salary and benefits package.
• Opportunities for professional development and growth.
• Positive and collaborative work environment.
• Paid time off and holidays.