Office Administrator | Estimating Assistant

Flooring Contractor - Wildomar, CA

Part-time,Full-time - Entry Level

Wildomar, CA

Specialty Trade Contractors

About the position

The Office Administrator | Estimating Assistant position is a vital role within our flooring contracting company, designed for individuals who thrive in a fast-paced environment. This position can be filled on either a full-time or part-time basis, depending on the candidate's availability and the company's needs. The ideal candidate will be a motivated and self-sufficient individual who can effectively manage multiple tasks while maintaining a high level of organization and professionalism. In this role, you will be responsible for a variety of administrative duties that support the overall operations of the company. You will assist managers with their daily activities, ensuring that all project-related administrative tasks are handled efficiently. This includes maintaining accurate filing systems, managing communications with customers, vendors, and field crews, and ensuring that all instructions—both oral and written—are understood and executed properly. The position requires excellent communication skills, both verbal and written, as you will be the point of contact for various stakeholders. You will need to demonstrate the ability to multitask effectively, follow through on tasks, and take the initiative to work independently. A clean, organized, and friendly work environment is essential, and you will play a key role in maintaining this atmosphere. Proficiency in Microsoft Word, Excel, and Outlook is required to perform the job effectively.

Responsibilities

• Handle project administrative duties
• Assist managers with daily activities
• Maintain accurate filing systems
• Communicate effectively with customers, vendors, and field crew
• Understand and carry out oral and written instructions
• Keep the work environment clean and organized
• Demonstrate excellent phone and writing skills
• Multitask and follow through on various tasks
• Take initiative and work independently

Requirements

• 1-2 years of clerical experience
• Excellent phone and writing skills
• Ability to multitask and have good follow-through skills
• Ability to take initiative and work independently
• Computer literate in MS Word, Excel, and Outlook
• Excellent communication skills with customers, vendors, and field crew