Office Administrator/Executive Assistant

$75,000 - $75,000/Yr

Pio Custom Cabinetry - Bensenville, IL

Full-time - Entry Level

Bensenville, IL

251-500 employees

Specialty Trade Contractors

About the position

Pio Custom Cabinetry is seeking a bilingual Office Administrator & Executive Assistant to enhance business operations by blending office administration with executive-level support. This full-time, on-site role involves managing daily administrative tasks and assisting the executive team with high-level projects, particularly in the millwork or construction industry.

Responsibilities

• Provide executive-level administrative support, including calendar management, meeting coordination, and task follow-ups.
• Oversee office administration, ensuring smooth day-to-day operations, including supply management and office communication.
• Assist in HR functions, such as employee onboarding, record-keeping, and coordinating employee benefits.
• Manage financial operations, including running reports, overseeing accounts receivable and payable, and assisting with payroll processing.
• Utilize AI tools to streamline administrative tasks, enhance data management, and improve operational efficiency.
• Implement coding solutions using Python to automate repetitive tasks, generate reports, or optimize data workflows within the office.
• Collaborate with the marketing department on administrative tasks, coordinating marketing campaigns and customer communications.
• Serve as a liaison between departments to ensure smooth communication and alignment on company projects.
• Help coordinate special projects, including financial analysis, HR initiatives, and marketing strategies.
• Stay updated on advancements in AI and software tools to further optimize office processes.

Requirements

• Experience in office administration, executive assistance, or a similar role, preferably in the millwork or construction industry.
• Fluency in both English and Spanish is required.
• Certification or degree in Administration, Industrial Engineering, Strategic Management, or an equivalent field.
• Strong proficiency in MS Office Suite (Word, Excel, PowerPoint) and experience with office equipment management.
• Experience with accounts receivable, accounts payable, and financial reporting.
• Experience in leveraging AI tools to optimize office processes.
• Proficiency in Python or similar coding languages to automate workflows and manage data efficiently.
• Exceptional organizational and multitasking skills, with attention to detail and accuracy.
• Effective communication skills, capable of building positive relationships across all levels of the company.
• Strong customer service orientation, ensuring professionalism in both internal and external communication.

Nice-to-haves

• Familiarity with QuickBooks or other financial software is a plus.
• Previous experience in HR or payroll administration.
• Knowledge of marketing coordination and event planning.
• Understanding of millwork industry processes and challenges.

Benefits

• Dental insurance
• Health insurance