Office Administrator - Finance

$67,704 - $80,912/Yr

Town Of Concord, Ma - Concord, MA

Full-time - Entry Level

Concord, MA

About the position

The Town of Concord is seeking a highly organized and detail-oriented Office Administrator to support the Finance Department. This role involves providing essential administrative and clerical support, managing records, preparing reports, and maintaining departmental webpages. Candidates should have strong communication skills, proficiency in technology, and experience in office administration. Municipal experience and familiarity with procurement processes are a plus.

Responsibilities

• Provides administration and clerical support to the Finance Department and related boards and committees.
• Creates, edits and distributes a variety of documents including reports, postings, notices, minutes, and correspondence.
• Maintains filing systems and checks, sorts, records and files various materials.
• Maintains calendars for the Department and updates Finance Department webpages on the Town's website.
• Makes arrangements for board/committee meetings, prepares agendas, meeting notices, and minutes.
• Coordinates meeting broadcasts and assists the public, employees, and vendors in person, on the phone, and via email.
• Assists in carrying out organizational and communication tasks on behalf of committees that work directly with the Chief Financial Officer.
• Receives, processes, reconciles and maintains files for all Town gift accounts, including accounting and reporting of funds.
• Prepares, analyzes, and processes documents related to Procurement for all Town Departments.
• Manages vendors within the accounting system and maintains the Town's Amazon business account.
• Maintains, organizes, and updates all Facilities capital projects plans and spreadsheets.
• Maintains records related to the Finance budget and assists CFO with preparation of the annual budget.
• Calculates and prepares payroll and personnel records for Finance staff.
• Organizes, prepares, and places supply orders, ensuring proper procurement is adhered to.
• Performs special projects and related responsibilities as initiated and requested.

Requirements

• Associate's degree or two-year college certificate.
• 3 to 5 years of progressively responsible administrative experience, including customer service and clerical work.
• Strong communication skills, both verbal and written.
• Proficiency in Microsoft Office Suite and other related software applications.
• Knowledge of municipal government and its operations.

Nice-to-haves

• Municipal experience and education or training in website development, graphic design, or other technological processes.

Benefits

• Full benefits package including health insurance and retirement plans.