Office Administrator I

Chenega Corporation - Atlanta, GA

Full-time - Entry Level

Atlanta, GA

5,001-10,000 employees

Administrative and Support Services

About the position

The Office Administrator I at Chenega Corporation plays a crucial role in supporting the Office Manager and the leadership team by handling various administrative tasks. This position is responsible for preparing reports, managing office operations, scheduling appointments, and ensuring timely delivery of contract requirements. The Office Administrator serves as a key point of contact for office inquiries and conflicts, and is involved in coordinating human resources functions and travel arrangements.

Responsibilities

• Assist the Office Manager with administrative support activities.
• Prepare reports, presentations, memorandums, proposals, and correspondence.
• Assign jobs and duties to office staff as needed.
• Monitor office operations and schedules appointments for executives.
• Manage staff schedules and track office supply inventory.
• Prepare the Contract Deliverables Requirements List (CDRL) and ensure timely delivery.
• Communicate with Site Supervisors, Security Officers, and client Administrative contacts regarding contract performance.
• Coordinate phone and in-person interviews.
• Prepare offer letters and various human resources correspondence.
• Generate drug testing orders and background checks.
• Maintain and update human resources spreadsheets and tracking mechanisms.
• File personnel information into electronic and physical files.
• Generate reports through various reporting systems and track human resources actions.
• Examine employee files to answer inquiries and provide information.
• Provide customer service to CDC contract employees and external vendors.
• Assist with meeting needs, training, room scheduling, and set-up.
• Process I-9's and conduct e-Verify of new employees.
• Assist with project travel documentation and make travel arrangements.
• Provide assistance with expense reporting in Deltek system.
• Perform other duties as assigned.

Requirements

• Minimum of 6 months experience in office administrative duties.
• High school diploma and a minimum of three years' experience in a similar setting preferred; Associates Degree or higher is a plus.
• Must pass a Background Check (DOJ Security Risk Assessment) prior to assignment.
• Adhere to all government agency guidelines regarding COVID vaccine Attestation/Restrictions.

Nice-to-haves

• Associates Degree or higher in a relevant field.

Benefits

• Health Insurance
• 401K Plan
• Paid Holidays