Office Administrator III General Administrative

Builders FirstSource - Clinton Township, MI

Full-time

Clinton Township, MI

Wood Product Manufacturing

About the position

The Office Administrator III plays a crucial role in performing complex administrative and project activities that support one or more departments or locations within Builders FirstSource. This position is designed for individuals who can exercise discretion and judgment in their work assignments, which are often complex in nature. The Office Administrator III may also lead or supervise the work of other office or operations administrative staff, ensuring that all tasks are completed efficiently and effectively. In this role, the Office Administrator III coordinates all administrative activities and services related to office and operations procedures. This includes conducting special analyses, preparing project summaries, and ensuring compliance with various functions. The individual may also engage in general accounting activities and certain human resources processes, thereby contributing to the overall operational efficiency of the organization. Additionally, the Office Administrator III is responsible for preparing sales orders and estimates, compiling periodic sales reports, and assisting the sales staff in resolving invoice problems and enhancing customer relations. The position also involves overseeing the purchase of office equipment, ensuring that supply needs are met while minimizing costs. The Office Administrator III may recommend and implement approved process improvements, administrative changes, or new initiatives to enhance operational effectiveness. Safety is a critical aspect of this role, as the Office Administrator III must understand and observe all safety procedures and practices. They are responsible for ensuring that employees adhere to these safety protocols to prevent injuries or damage. This includes scheduling periodic safety meetings and soliciting recommendations for improving safety procedures. Other duties may be assigned as necessary, making this a dynamic and multifaceted position.

Responsibilities

• Coordinates all administrative activities and services relating to office/operations procedures, special analysis, project summaries and/or compliance functions.
• May perform general accounting activities and certain HR processes.
• Coordinate administrative support functions and partner with others to ensure administrative processes meet internal and external requirements.
• Prepare sales orders and estimates and compile periodic sales reports; assist sales staff in resolving invoice problems and customer relations.
• Oversee the purchase of office equipment ensuring supply needs are met and costs are minimized.
• Recommend and implement approved process improvement, administrative changes or new initiatives.
• Understand and observe all safety procedures and practices and ensure that employees observe all safety procedures and practices to prevent injuries or damage; schedule periodic safety meetings and solicit recommended changes to improve safety procedures.
• Other duties as assigned.

Requirements

• High school diploma or General Educational Degree (GED) and 3 years of related experience; or an equivalent combination of education and experience.
• Excellent customer service skills.
• Excellent verbal and written communication skills.
• Ability to compose effective and efficient reports and correspondence.
• Ability to maintain confidentiality pertaining to personnel matters.
• Ability to organize, prioritize and efficiently manage multiple projects simultaneously.
• Able to explain complex topics in simple language.
• Proficiency in Microsoft Office suite.