Office Administrator III General Administrative

Builders FirstSource - Clinton Township, MI

Full-time - Entry Level

Clinton Township, MI

Wood Product Manufacturing

About the position

The Office Administrator III position is a critical role that involves performing complex administrative and project activities to support one or more departments or locations. This position may also lead or supervise the work of other office or operations administrative staff. The work assignments are complex in nature, requiring the exercise of discretion and judgment. The Office Administrator will coordinate all administrative activities and services related to office and operations procedures, special analysis, project summaries, and compliance functions. In addition to general administrative duties, the Office Administrator may perform general accounting activities and certain HR processes. This role requires coordination of administrative support functions and partnership with others to ensure that administrative processes meet both internal and external requirements. The Office Administrator may also prepare sales orders and estimates, compile periodic sales reports, and assist sales staff in resolving invoice problems and customer relations. Another key responsibility includes overseeing the purchase of office equipment to ensure that supply needs are met while minimizing costs. The Office Administrator may recommend and implement approved process improvements, administrative changes, or new initiatives. Safety is a priority in this role; the Office Administrator must understand and observe all safety procedures and practices, ensuring that employees do the same to prevent injuries or damage. This includes scheduling periodic safety meetings and soliciting recommended changes to improve safety procedures. Other duties may be assigned as necessary.

Responsibilities

• Coordinates all administrative activities and services relating to office/operations procedures, special analysis, project summaries and/or compliance functions.
• May perform general accounting activities and certain HR processes.
• Coordinate administrative support functions and partner with others to ensure administrative processes meet internal and external requirements.
• May prepare sales orders and estimates and compile periodic sales reports; assists sales staff in resolving invoice problems and customer relations.
• Oversees purchase of office equipment ensuring supply needs are met and costs are minimized.
• May recommend and implement approved process improvement, administrative changes or new initiatives.
• Understands and observes all safety procedures and practices and ensures that employees observe all safety procedures and practices in order to prevent injuries or damage; schedules periodic safety meetings and solicits recommended changes to improve safety procedures.
• Other duties as assigned.

Requirements

• High school diploma or General Educational Degree (GED) and 3 years of related experience; or an equivalent combination of education and experience.
• Excellent customer service skills.
• Excellent verbal and written communication skills.
• Ability to compose effective and efficient reports and correspondence.
• Ability to maintain confidentiality pertaining to personnel matters.
• Ability to organize, prioritize and efficiently manage multiple projects simultaneously.
• Able to explain complex topics in simple language.
• Proficiency in Microsoft Office suite.