Office Administrator / Mail Room Clerk

About the position

The Office Administrator / Mailroom Clerk will play a key role in managing mail distribution, office supplies, facility coordination, and general administrative support. This position involves handling incoming and outgoing mail, maintaining office inventory, coordinating meetings, and assisting with company events. While occasional reception duties may be required, this role is primarily focused on back-office support and logistics. This is a temp-to-perm position, with an initial contract duration of 3 to 6 months. Permanent employment may be offered based on performance and business needs.

Responsibilities

• Sort, distribute, and process incoming and outgoing mail, including coordinating shipments with FedEx, UPS, and DHL
• Maintain office supplies inventory and arrange for equipment repairs as needed
• Manage conference room reservations, ensuring rooms are properly set up, clean, and organized for the next guests
• Maintain the HR closet, ensuring it is clean, organized, and properly set up to store boxes efficiently
• Serve as the point of contact for maintenance-related issues in the NJ office
• Assist with setup for company events
• Order and replenish snacks for the office
• Process building and gym access cards for employees
• Stock kitchen areas with necessary supplies, including coffee, tea, and snacks
• Assist the Office Manager with shipping responsibilities
• Act as a backup for the Office Manager when they are out of the office
• Assist with office clean-ups as needed

Requirements

• 2 years of professional experience, or equivalent of education and experience
• Prior experience in a mailroom, office administration, or facilities support role
• Strong organizational and problem-solving skills
• Ability to multitask and adapt to a fast-paced environment
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook)
• Excellent communication skills and ability to interact professionally with employees and vendors
• Strong attention to detail and ability to maintain an organized workspace