Office Administrator - Parttime (USA)

Seatrax - Jacksonville, FL

Part-time - Entry Level

Jacksonville, FL

1,001-5,000 employees

Repair and Maintenance

About the position

AFFCO is a high-performing and dynamic leader within the New Zealand Meat Industry, established in 1904. With over 120 years of expertise in supplying top-quality meat products globally, AFFCO operates from the Waikato region of New Zealand and has expanded its reach with offices in the USA, UK, and Hong Kong. The company comprises 11 processing sites across New Zealand and distributes to over 80 countries, sourcing sustainable, grass-fed beef and lamb products from a network of farmer suppliers. As a proud member of the Talley's Group, New Zealand's leading exporter of meat, dairy, seafood, and vegetable products, AFFCO is committed to excellence in its operations. The AFFCO USA office, located in Jacksonville, FL, is seeking a motivated individual to join its supply chain and logistics team. This part-time position, requiring 25-30 hours per week, offers a unique opportunity to contribute to an organization that is shaping the future of global meat trade. Reporting directly to the AFFCO USA President, the Office Administrator will play a crucial role in ensuring the smooth and efficient operation of the office. This includes managing administrative tasks, supporting staff, and providing excellent customer service as the face of the office. The Office Administrator will be responsible for logistics and supply chain support, maintaining office filing systems, managing correspondence, assisting with invoicing, and supporting the onboarding process for new employees. The role requires strong organizational skills, attention to detail, and the ability to work effectively with both internal and external stakeholders. This position not only offers a chance to develop your career on a global stage but also provides opportunities for career progression throughout all facets of AFFCO's operations.

Responsibilities

• Provide logistics and supply chain support as required.
• Maintain office filing systems and ensure documents are organized and accessible.
• Provide general support to visitors and act as the point of contact for internal and external clients.
• Handle incoming and outgoing correspondence, including emails, phone calls, and mail.
• Assist in the preparation of regularly scheduled reports.
• Develop and maintain a filing system for important and confidential company documents.
• Assist and provide support with invoicing.
• Update and manage spreadsheets (using Excel) as required.
• Assist with the onboarding process for new employees, including preparing workstations and necessary documentation.
• Manage office supplies inventory and place orders as necessary.
• Ensure office equipment is properly maintained and serviced as required.
• Perform other administrative duties as assigned by the President.

Requirements

• Preferred certificate or diploma in business/office administration or related discipline, or commensurate experience.
• Proven experience as an office administrator, office assistant, or relevant role.
• Ability to work with both internal and external stakeholders and customers, with excellent communication and interpersonal skills.
• Experience with Microsoft Office Suite, particularly Excel, and familiarity with basic accounting principles.
• Strong organizational and communication skills to manage workload and prioritize tasks.
• Attention to detail and problem-solving skills.
• Basic understanding of freight/logistics, supply drivers, and supplier network.

Nice-to-haves

• Experience in a similar industry or role.
• Knowledge of supply chain management principles.

Benefits

• Opportunities for career development and advancement.
• Competitive remuneration package.
• Supportive, well-established team.
• Wide variety of responsibilities and ability to autonomously manage day-to-day operations.