Office Administrator/Receptionist

$47,840 - $47,840/Yr

St. Francis Episcopal Church - Rancho Palos Verdes, CA

Part-time - Entry Level

Rancho Palos Verdes, CA

Religious, Grantmaking, Civic, Professional, and Similar Organizations

About the position

We are seeking a dedicated Administrative Assistant-Front Desk Receptionist to join our team at St. Francis Episcopal Church. This part-time role involves providing exceptional service and administrative support in a church office setting, ensuring smooth operations and effective communication within the team and with the community.

Responsibilities

• Welcome callers, visitors, parishioners, and staff with a congenial and helpful attitude.
• Direct calls and messages to the appropriate staff or volunteers.
• Keep relevant staff informed about the progress of office projects and tasks within their areas of responsibility.
• Create and track RSVPs for church events as needed.
• Act as point of contact for events between staff, volunteers, and outside contacts.
• Schedule weekly volunteers.
• Write and distribute emails, letters, and forms.
• Ensure the computer membership database records are accurate and up-to-date.
• Record & track weekly service attendance.
• Maintain a neat office environment.
• Keep church entrance spaces organized with up-to-date publications and other relevant information.
• Perform other duties as assigned.
• Assist with general office tasks to support the team.
• Assist in preparing annual reports.

Requirements

• Previous office experience is preferred.
• Proficiency in using Microsoft Office (Word, PowerPoint, and Excel) or similar software.
• Familiarity with handling multi-line phone systems.
• Strong communication and interpersonal skills.
• Ability to prioritize tasks and work efficiently in a busy environment.
• Understanding of basic office procedures.
• Valid driver's license required.
• Ability to treat others with kindness, compassion, and be discrete about their needs.

Nice-to-haves

• Experience with event coordination.
• Experience in a church or non-profit environment.

Benefits

• 401(k)
• Bereavement leave
• Dental insurance
• Disability insurance
• Health insurance
• Paid time off
• Vision insurance