Office Administrator/Scheduler

$31,200 - $34,320/Yr

Premier Notary Service - Port Saint Lucie, FL

Part-time - Entry Level

Port Saint Lucie, FL

Sporting Goods, Hobby, Musical Instrument, Book, and Miscellaneous Retailers

About the position

The Office Administrator/Scheduler will be responsible for ensuring the smooth operation of the office, providing support to various departments, and enhancing overall productivity. This part-time role requires excellent communication skills, attention to detail, and the ability to manage multiple tasks efficiently.

Responsibilities

• Oversee daily office operations and ensure a welcoming environment at the front desk.
• Manage calendars for executives and schedule appointments effectively.
• Handle phone etiquette with professionalism, addressing inquiries and directing calls as necessary.
• Schedule notaries and screen notaries.
• Review documents for quality control.
• Utilize QuickBooks for managing financial records and vendor management tasks.
• Supervise clerical staff to ensure efficient workflow and adherence to office policies.

Requirements

• Proven experience as an Office Administrator or in a similar administrative role.
• Excellent phone etiquette and interpersonal communication abilities.
• Familiarity with payroll systems and human resources practices is preferred.
• Experience in vendor management is a plus.
• Strong organizational skills with attention to detail and the ability to multitask.

Nice-to-haves

• Experience in vendor management is a plus.