Vaco - Irvine, CA
posted 3 months ago
The Office Administrator position at Vaco in Temecula, CA, is a temp-to-hire role that plays a crucial part in ensuring the smooth operation of office activities. The successful candidate will be responsible for a variety of administrative tasks that support the overall efficiency of the office. This includes processing hires, transfers, and terminations in accordance with the Standard Operating Procedures (SOP) manual. The Office Administrator will also track license expirations and follow up with necessary renewals to ensure compliance and operational continuity. In addition to these responsibilities, the Office Administrator will review listings and sales sources for new activity, updating all internal records accordingly. A key aspect of the role involves ensuring the timely submission of Confidentiality Disclosure Agreements (CDAs) and processing all First Team commission checks, which are then submitted to the Home Office. The position also requires auditing invoices from vendors and submitting them to accounting for payment, maintaining a clean and professional business environment, and contacting vendors as necessary through the Facilities Department. The Office Administrator will be responsible for ensuring that advertisements are submitted by the appropriate deadlines and will communicate all advertising opportunities to agents. Other duties may be assigned by the supervisor, making adaptability and a willingness to take on various tasks essential for success in this role.