Office Administrator (Temp)

Longmont, CO

Professional, Scientific, and Technical Services

About the position

Scythe Robotics is looking for a talented temporary Human Resources Support Specialist to join our growing team. In this role, you will organize and oversee all administrative and clerical functions to ensure our operations run as smooth and efficiently as possible. Within this role you will also work in concert with teammates from across the company to support high levels of productivity and contribute in driving sustainable growth. We expect you to be broadly experienced to be able to 'see around corners', to thrive in a fast-paced, self-managed engineering environment, and to be a collaborative, low-ego teammate who helps Scythe realize its big mission. This is a temporary position covering a 16 week Parental Leave.

Responsibilities

• Welcome and direct visitors and candidates, acting as the first point of contact when individuals arrive at our Colorado office.
• Organize and distribute mail, packages, and other office deliveries to various team members and departments.
• Maintain and update filing systems, including physical conversion to electronic.
• Ensure office supplies are maintained, including checking inventory and working with vendors to ensure adequate levels of necessary supplies at all times.
• Assist with document preparation, including formatting and proofreading reports or presentations.
• Manage incoming calls and emails, directing them to the appropriate teams or taking messages as needed.
• Prepare meeting rooms for conferences or company-wide meetings, ensuring technology and equipment are set up in advance.
• Assist with organizing company-wide events, including booking rooms, working with external vendors or venues, coordinating travel, sending invites, and coordinating materials.
• Assist with virtual or hybrid events by coordinating digital platforms, sending out invites, and managing RSVPs.
• Manage a centralized calendar used for company-wide events and important dates.
• Maintain the overall organization and cleanliness of the office space.
• Liaise with building management for maintenance, repairs, and security.
• Coordinate with vendors for equipment purchases, repairs, and upgrades (printers, conference room technology, etc.).
• Maintain existing system(s) for tracking office equipment (computers, monitors, keyboards).
• Assist with New Hire Onboarding by preparing welcome kits and workstations.
• Help organize and administer employee reward and recognition programs.
• Support People Team with tracking and updating employee records, both digital and physical.
• Partner with People Team on gathering and sharing feedback from the team.
• Assist with tracking and sharing various Human Resource Metrics with the organization.
• Assist the Talent Acquisition team with managing and scheduling virtual and on-site interviews.
• Attend recruiting kick-off meetings to learn the intricacies of the hiring process.
• Conduct initial resume review.
• Perform sourcing for hard to fill roles.
• Take on a partial desk for recruiting.
• Complete reference checks for new hires.

Requirements

• Working in a fast-paced and highly-collaborative startup environment.
• Interacting with customers, senior-level executives, and all levels of employees.
• Being self-directed, with a knack for multi-tasking, solving problems and solving inefficiencies.
• Strong verbal communication skills. Must have experience communicating in person with interdisciplinary team members on a daily basis (technicians, peers, manufacturing, etc.).
• Experience managing office logistics, including inventory management, scheduling, and facility coordination.
• Proficiency in organizing internal and external events, from small meetings to large gatherings.
• Basic knowledge of HR support functions, including onboarding and reference checks.
• Experience working with office management software and tools (e.g., calendar apps, booking systems, document storage platforms).
• Familiarity with maintaining a positive office environment and fostering employee engagement.

Nice-to-haves

• Functioned as an Executive Assistant, office administrator, or relevant role.
• Worked with a Talent Acquisition team to schedule interviews and travel, as well as onboard new employees.
• Event planning, Property Management, Hotel or Hospitality Management.
• Experience working within an HRIS and/or ATS.
• Assisted with coordinating office repairs and maintenance, working with external vendors.
• Helped facilitate employee engagement programs, such as recognition programs or social events.
• Provided logistical support for onboarding processes, such as setting up workstations, coordinating IT, and preparing welcome kits.
• Assisted with the execution of corporate events or offsite meetings, including vendor management and logistics planning.

Benefits

• Comprehensive salary, equity, and benefit package.
• Minimum hourly rate of $24, with actual pay potentially higher depending on skills, qualifications, and experience.
• Opportunity to have an incredible positive impact on the world.