Office Administrator - UniFirst

UniFirst - Lexington, KY

Full-time - Entry Level

Lexington, KY

10,001+ employees

Personal and Laundry Services

About the position

As an Office Administrator at UniFirst, you will play a crucial role in ensuring the smooth operation of our office environment. UniFirst Corporation, a leader in the rental, lease, and sale of uniforms and facility services products, prides itself on its family-run business model and commitment to quality customer service. With over 14,000 employees and more than 250 facilities across the United States, Canada, Mexico, and Europe, you will be part of a dynamic team that values each member as an integral part of the family. In this position, you will be responsible for a variety of administrative tasks that support both the office and the employees. Your duties will include performing data entry, managing customer and employee files, and assisting with human resource issues. You will also handle payroll processing, manage accounts receivables, and ensure that all office supplies are ordered and distributed efficiently. Your role will require strong communication skills as you will be the point of contact for employees regarding benefits, health insurance, and payroll inquiries. UniFirst is dedicated to promoting from within, providing ample opportunities for career advancement for those who demonstrate a strong work ethic and a passion for customer service. The culture at UniFirst is one of support and growth, making it an ideal place for individuals looking to develop their careers in a nurturing environment. If you are self-motivated, organized, and ready to contribute to a team that values quality and service, this position may be the perfect fit for you.

Responsibilities

• Perform data entry responsibilities as directed.
• Handle customer service responsibilities.
• Review, organize, and maintain customer files, employee files, and other required records.
• Manage and support human resource issues.
• Process applications and set up new employees with insurance and payroll.
• Assist all employees with basic benefits, health insurance, 401k, vacation/sick time, and payroll issues.
• Voucher invoices for approval and payment.
• Maintain payment files for each vendor.
• Answer telephone and provide information to callers or route calls to the appropriate person.
• Order general office supplies and distribute mail.
• Manage accounts receivables collection to acceptable levels.
• Submit payroll, customer summary billing, post checks/deposits, and manage petty cash.

Requirements

• Two-year degree from an accredited institution or two to four years of related experience and/or training; or equivalent combination of education and experience.
• Excellent work history with strong communication and people management skills.
• Proficiency in Microsoft Word and Excel.
• Ability to write reports and business correspondence.
• Ability to effectively present information and respond to questions from managers, clients, and customers.
• Ability to calculate figures and amounts such as discounts, interest, commissions, and percentages.
• Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
• Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
• Ability to operate computer systems and learn popular software programs such as Microsoft Word, Excel, PowerPoint, Access, and the UniFirst Account Management System.

Benefits

• 401(k)
• 401(k) matching
• Disability insurance
• Employee assistance program
• Employee discount
• Health insurance
• Life insurance
• Vacation
• Sick time
• Paid holidays
• Tuition reimbursement
• Profit sharing
• Supplemental life insurance
• Long term disability
• Direct payroll deposit