Vaco - Columbus, OH
posted 3 months ago
The Office Administrator at Vaco plays a crucial role in ensuring the smooth operation of the office environment. This position involves a variety of administrative tasks that are essential for maintaining efficient office functions. The Office Administrator will be responsible for answering phones and directing calls to in-office staff, ensuring that communication flows seamlessly within the organization. Additionally, the role includes greeting and assisting in-office customers, providing a welcoming atmosphere and addressing any inquiries they may have. Another key responsibility is managing the workflow of newly brought-in projects, moving them through to production. This requires a keen attention to detail and the ability to prioritize tasks effectively. The Office Administrator will also handle financial transactions, including processing payments, sending receipts to customers, and maintaining an up-to-date chart of accounts. This aspect of the role is vital for ensuring that the company's financial records are accurate and current. Invoicing customers upon project completion and following up on past due balances are also part of the responsibilities. This requires strong organizational skills and the ability to communicate effectively with customers regarding their accounts. The ideal candidate for this position will be detail-oriented, patient, and capable of adapting to changing priorities throughout the day. Proficiency in Quickbooks Enterprise is essential, as it will be used for various accounting tasks. Overall, the Office Administrator is a key player in supporting the operational needs of Vaco and ensuring a positive experience for both staff and customers.