Office Administrator

Techstra Solutions - Pittsburgh, PA

Full-time - Mid Level

Pittsburgh, PA

Professional, Scientific, and Technical Services

About the position

Techstra Solutions is seeking an Operations-focused Office Manager to support the daily operations of their Pittsburgh office. The ideal candidate will be a high-energy individual with excellent organizational skills, attention to detail, and effective communication abilities. This role involves managing a variety of administrative tasks, supporting staff at all levels, and ensuring smooth office operations in a fast-paced environment.

Responsibilities

• Oversee the daily office operations and ensure smooth functioning of all administrative tasks.
• Onboarding Resource time and billing.
• Vendor management and immigration filings.
• Coordinate scheduling and set up meetings for internal and external stakeholders.
• Assist HR and recruiting teams in arranging candidate interviews and onboarding activities.
• Create or revise documents, reports, and databases, including consulting profiles and policies.
• Organize internal resources and maintain processes for file and office supply management.
• Prioritize and manage multiple projects/tasks simultaneously.
• Facilitate executive-level operations, including travel arrangements for management.
• Ensure compliance with relevant laws and regulations.

Requirements

• 3+ years' experience supporting at the executive level.
• Strong organizational, communication, and time-management skills.
• Experience assisting busy executives with day-to-day activities.
• Strong proficiency in Microsoft Office, especially Excel and PowerPoint.
• Experience with Microsoft PowerBI and process automation tools.
• Proven ability to work in a fast-paced environment.

Nice-to-haves

• Resourcefulness, creativity, and problem-solving skills.