Office Administrator

CAREERXCHANGE - Miami, FL

Full-time

Miami, FL

Administrative and Support Services

About the position

The Office Administrator will play a crucial role in managing the daily administrative operations of the office, particularly in the claims and risk management sector. This position requires a proactive individual who can oversee staff management, HR functions, financial reporting, and operational logistics to ensure the office runs smoothly and efficiently.

Responsibilities

• Hire, train, supervise, and evaluate office staff.
• Coordinate and lead regular staff meetings to align on company goals and operational updates.
• Oversee all HR activities, including insurance renewals, enrollments, and labor relations.
• Manage and implement benefit programs to support staff needs.
• Conduct comprehensive annual reviews for staff members to foster growth and maintain high performance.
• Prepare and submit bi-monthly payroll and retirement contributions in a timely and accurate manner.
• Prepare monthly financial reports and collaborate with external CPA for fiscal year-end processes and annual tax filings.
• Negotiate and approve contracts related to leased office equipment and various vendor agreements to optimize budget and service quality.
• Review and approve office expenditures, ensuring cost-effective solutions and adherence to budget guidelines.
• Manage the office environment and day-to-day operations, addressing any facilities-related concerns promptly to maintain a productive workspace.
• Respond to daily emails from leadership and staff regarding payroll, financials, and general administrative inquiries.

Requirements

• Proven experience in office administration, ideally within claims and risk management or a related field.
• Strong knowledge of HR management, benefits administration, and payroll processing.
• Proficiency in financial reporting and collaboration with CPAs for tax and year-end financials.
• Excellent leadership and interpersonal skills for effective staff supervision and coordination.
• Ability to negotiate contracts and manage vendor relationships.
• Strong organizational skills with attention to detail and problem-solving capabilities.