Office Administrator

$60,000 - $60,000/Yr

America's Mortgage Professionals - Fort Lauderdale, FL

Full-time - Mid Level

Fort Lauderdale, FL

Credit Intermediation and Related Activities

About the position

The Office Administrator plays a crucial role in supporting the mortgage operations team in Fort Lauderdale, FL. This position requires meticulous attention to detail, exceptional organizational skills, and a tech-savvy approach to optimize administrative functions. The ideal candidate will be proactive, flexible, and capable of managing diverse responsibilities in a fast-paced environment, contributing significantly to the team's success.

Responsibilities

• Oversee and manage daily office operations, ensuring a well-organized and efficient work environment.
• Provide administrative support to the team, including scheduling meetings, managing calendars, and organizing office functions.
• Serve as the first point of contact for clients and visitors, ensuring a professional and welcoming environment.
• Assist in onboarding new employees and ensuring they have the necessary tools and resources.
• Manage office supplies, equipment, and facility needs, including ordering supplies and coordinating maintenance.
• Ensure compliance with company policies and procedures, and assist in maintaining documentation related to mortgage lending activities.
• Utilize office software and technology, including Calyx systems, to support the loan officers and management team with administrative tasks.
• Manage communication with vendors and external partners as needed.
• Collaborate with team members to troubleshoot any technological issues that arise and recommend improvements to operational workflows.
• Coordinate and schedule team meetings, training sessions, and company events.
• Monitor office expenses and budgets, providing reports to senior management.

Requirements

• 3+ years of experience in an administrative or office management role, preferably within the mortgage or financial services industry.
• Strong organizational and multitasking skills with exceptional attention to detail.
• Proficient in office technology, including Microsoft Office Suite, Calyx Point systems, and cloud-based tools.
• Tech-savvy and forward-thinking, with the ability to learn and adopt new tools and technologies quickly.
• Excellent communication and interpersonal skills, with the ability to interact professionally with staff, clients, and external partners.
• Ability to manage multiple priorities in a fast-paced environment while maintaining a high level of accuracy.
• Strong problem-solving skills and the ability to take initiative in resolving office-related issues.
• Experience in managing office budgets and expenses is a plus.
• Prior experience in the mortgage or financial services industry is a strong advantage.
• Ability to handle confidential information with discretion and professionalism.
• Ability to work effectively in a fast-paced, deadline-driven environment.
• Problem-solving mindset and ability to take initiative.
• Experience with compliance and document management is a plus.

Nice-to-haves

• Experience in managing office budgets and expenses is a plus.
• Prior experience in the mortgage or financial services industry is a strong advantage.
• Experience with compliance and document management is a plus.

Benefits

• Dental insurance
• Health insurance
• Retirement plan
• Comprehensive benefits package, including health, dental, and retirement plans.