Office Administrator

$45,000 - $50,000/Yr

Immersive Display Solutions - Marietta, GA

Full-time

Marietta, GA

11-50 employees

Merchant Wholesalers, Durable Goods

About the position

Immersive Display Solutions, Inc. is a solutions-based and services-oriented company that designs and integrates affordable customer-specified custom cylindrical, panoramic, and spherical projected display solutions for commercial and government customers in the visualization, simulation, and training markets. We are a small business consisting of less than 30 employees, passionate about delivering high-quality products and services and continuously striving for excellence in our field. We are seeking a dedicated Office Administrator to join our team. The ideal candidate will be responsible for overseeing the daily operations of our office and providing administrative support to ensure efficient operation. Our office consists of about 20-30 employees, and the Office Administrator will play a crucial role in maintaining a productive work environment. The Office Administrator will manage office supplies and equipment, ensuring availability for staff, and handle incoming calls and emails with professionalism and efficiency. This role will also assist in human resources tasks such as onboarding new employees and maintaining personnel records. The Office Administrator will coordinate with an external human resource company to facilitate employee benefits open enrollment and maintain and update calendars, schedule appointments, and organize meetings. Additionally, the Office Administrator will file and organize documents both electronically and in hard copy, oversee that office policies and procedures are being followed, and track employee benefits and time off usage. This position will also involve overseeing office management tasks including facilities maintenance, vendor relations, and inventory control, as well as supporting the creation of new sales orders and new projects with the sales and project management teams. The Office Administrator will create and maintain customer-recommended documentation such as NDAs and RFQs.

Responsibilities

• Manage office supplies and equipment, ensuring availability for staff
• Handle incoming calls and emails with professionalism and efficiency
• Assist in human resources tasks such as onboarding new employees and maintaining personnel records
• Coordinate with external human resource company to facilitate employee benefits open enrollment
• Maintain and update calendars, schedule appointments, and organize meetings
• File and organize documents both electronically and in hard copy
• Oversee office policies and procedures are being followed
• Track employee benefits and time off usage
• Oversee office management tasks including facilities maintenance, vendor relations, and inventory control
• Support the creation of new sales orders/new projects with the sales and project management teams
• Create and maintain customer recommended documentation such as NDAs, RFQs, etc.

Requirements

• Strong phone etiquette and communication skills
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
• Experience or knowledge in human resources practices is a plus
• Ability to handle multiple tasks simultaneously with attention to detail
• Prior experience in training development or event planning is advantageous
• Proven ability in calendar management and scheduling
• Familiarity with payroll procedures is beneficial

Nice-to-haves

• Experience or knowledge in human resources practices
• Prior experience in training development or event planning
• Familiarity with payroll procedures