Office Administrator

About the position

Issue One is committed to strengthening U.S. democracy through reforms to create an inclusive political system. The Association of Former Members of Congress (FMC) is a bipartisan nonprofit promoting public service, civic engagement, and international democracy partnerships. This role uniquely serves both organizations to ensure seamless office operations and administrative support in a shared workspace. We are seeking a proactive and highly organized Office Administrator to support day-to-day operations for both Issue One and FMC. This individual will divide their time between the two organizations, working with clear schedules and defined responsibilities to ensure each office runs smoothly and efficiently. This role requires a dependable team player who can adapt to hybrid office environments and varied operational needs. This role is ideal for someone early in their administrative career or for someone looking to transition to a less intense administrative/finance role to enjoy a more significant work/life balance.

Responsibilities

• Oversee office operations, including maintaining common areas, managing supply inventories, and ensuring the office environment is presentable and well-stocked with supplies, snacks, and drinks.
• Serve as the primary point of contact for facilities-related issues, coordinating with building management and external vendors as needed.
• Assist with planning and setting up in-office meetings, including reserving meeting space, coordinating technology setup, and arranging catering.
• Manage both organizations' incoming and outgoing mail, courier services, and deliveries.
• Support hybrid work arrangements by ensuring staff have access to needed equipment and resources both in-office and remotely.
• Assist with scheduling meetings, travel arrangements, and expense reporting for staff when needed.
• Support operational and HR processes, such as updating contact lists, maintaining filing systems, and handling routine administrative tasks.
• Collaborate with team members to provide logistical support during events, including setup, vendor coordination, and other hands-on tasks.
• Act as a bridge between Issue One and FMC to manage overlapping operational tasks and ensure smooth communication between the two organizations.
• Maintain and adhere to a clear, structured schedule that outlines responsibilities for each organization to avoid conflicts and maximize efficiency.
• Participate in cross-functional projects and initiatives that enhance the overall effectiveness of both organizations’ operations.

Requirements

• Prior experience in office management, administrative support, or a similar role is highly desirable.
• Proven ability to maintain accurate records, manage inventory, and perform administrative tasks efficiently.
• Excellent communication skills, both written and verbal.
• High computer proficiency, particularly with Google Workspace, Excel, and Mac iOS, Microsoft 365, Canva, Slack, and Adobe.
• Strong organizational skills with high attention to detail and the ability to multitask.
• Customer service-oriented mindset with the ability to interact professionally with staff, external stakeholders, and vendors.

Benefits

• Fully covered platinum health insurance plans with contributions toward family premiums.
• Paid holidays, vacation, personal time, and office-wide closures.
• Commuter and work-related travel reimbursements.
• Wellness stipends and student loan assistance.
• Opportunities for team building and professional development.