Office Administrator

$10,358 - $10,358/Yr

Amentum - Corpus Christi, TX

Full-time - Entry Level

Corpus Christi, TX

5,001-10,000 employees

Professional, Scientific, and Technical Services

About the position

The Office Administrator supports a complex contract, project, or task(s) by tracking and reporting on various aspects directly impacting revenues and expenses, preparing billing, auditing time records, and overseeing facility and vendor/supplier services and performance. In addition, the Office Administrator may perform various other office functions such as workers compensation administration, employee orientation, completion of HR paperwork, etc. Provides support to the Business Manager. Essential Responsibilities include maintaining and tracking costs and performances on contracts, collecting time sheets, payroll/labor accounting, preparing billing, overseeing personnel records, and representing the company to vendors and suppliers. The Office Administrator manages and reconciles debit cards, vehicle and aircraft fuel credit cards, verifies employee timesheet information, and reconciles payroll for all site employees. They also reconcile all customer billing invoices, audit billing invoices, and track invoice billing and communications within the company regarding billing and invoices. Additionally, they manage and reconcile travel invoices, bank checking accounts, petty cash fund, and special events. The role involves answering and responding to phone, fax, and email inquiries from customers, company, employees, and the like. The Office Administrator may also be responsible for performing HR functions for new hires, terminations, benefit changes, open enrollment, and inputting employee changes into the PeopleSoft HRIS system. They complete and enter Employee Change Notifications (ECNs) into PeopleSoft, coordinate drug testing programs, administer and coordinate the Workers Comp program with the carrier AIG, and manage personnel folders and workers comp files. Furthermore, they coordinate communications, dues, and benefit changes with Union(s) and the company, ensuring proper maintenance of contract requirements and information in the contracts system, and supervising subordinates in a variety of complex administrative tasks.

Responsibilities

• Maintains and tracks costs and performances on contract.
• Collects time sheets, payroll/labor accounting, prepares billing, oversees personnel records, responsible for facility administration, and represents company to vendors and suppliers.
• Manages and reconciles debit cards, vehicle and aircraft fuel credit cards.
• Verifies employee timesheet information and keys and reconciles payroll for all site employees.
• Reconciles all customer billing invoices and audits billing invoices.
• Tracks invoice billing and communications within the company regarding billing and invoices.
• Manages and reconciles travel invoices, bank checking accounts, petty cash fund, and special events.
• Answers and responds to phone/fax/email inquiries from customers, company, employees, and the like.
• Performs HR functions for new hires, terminations, benefit changes, open enrollment, and inputs employee changes into PeopleSoft HRIS system.
• Completes and enters Employee Change Notifications (ECNs) into PeopleSoft.
• Coordinates drug testing program and coordinates programs.
• Administers and coordinates Workers Comp program with carrier AIG.
• Manages and secures personnel folders and workers comp files.
• Coordinates communications, dues, and benefit changes with Union(s) and company.
• Ensures proper maintenance of contract requirements and information in the contracts system.
• Supervises subordinates in a variety of complex administrative tasks.

Requirements

• Bachelor's degree in business administration or accounting or associated discipline.
• Two (2) years' experience in related field may be substituted for each year of the four (4) years college.
• Four (4) years related business experience.
• Demonstrates proficiency in Microsoft applications (i.e. Word, Excel).
• Operates office machinery such as fax and copier machines.
• Works independently with good decision-making skills.
• PeopleSoft experience preferred.

Nice-to-haves

• Additional experience/education may be required by contract or assignment.
• Additional knowledge/skills may be required by contract or assignment.

Benefits

• Health Insurance
• 401K Plan with 3% matching
• Vacation & Paid Time Off including some flex days and holidays