Office Administrator

About the position

The Office Administrator role at Butler Machinery Company involves maintaining office services and operations at the corporate office in Fargo, ND. The position requires coordination of mail transfers, management of office supplies, and clerical support across various departments, including backup responsibilities at the front desk. This role is ideal for individuals who enjoy working in a team environment and interacting with different departments within a growing, family-owned company.

Responsibilities

• Organize, gather, and coordinate outgoing mail
• Receive, organize, and distribute incoming mail
• Provide front desk coverage for Receptionist including breaks, lunches, and PTO
• Collect, prepare, and scan documents from various departments
• Submit invoices to third party online payment portals
• Maintain inventory of office supplies and restock as needed
• Weekly credit card processing and allocation
• Assist with various projects and other duties as assigned

Requirements

• A high school diploma with one year of office assistant/receptionist experience required - 2 years of experience preferred
• Previous phone experience with multi-line phone system
• Excellent communication and customer service skills
• Able to handle multiple tasks
• Detail oriented
• Good organizational skills are essential
• Knowledge of scanning, indexing and workflow systems
• Basic math and accounting knowledge
• Experience processing mail
• Strong computer skills

Benefits

• 10% Annual Retirement Employer Contribution
• Additional 5% Discretionary Employer Contribution
• Health Insurance - 4 plan options including 3 High Deductible plans
• Health Savings Account (with High Deductible plan options) - Employer contribution up to $1,100/year
• Flexible Benefit Plans
• Dental Insurance - 2 plan options
• Vision Insurance
• Basic Life/AD&D and Supplemental Life Insurance
• Employer paid Short-Term Disability Coverage - 60% of base pay/salary
• Long-Term Disability Coverage
• Maternity / Paternity Benefits
• Holidays
• Paid Time Off (PTO)
• 401(K) Plan
• Employee Assistance Program (EAP) - including Health Coaching
• SmartDollar - employer paid financial planning program
• Legal Shield/ID Shield products
• AFLAC options - Cancer Insurance/Accident/Hospitalization/Short Term Disability