OFFICE ADMINISTRATOR

$75,000 - $124,800/Yr

Mack & Associates - Chicago, IL

Full-time

Chicago, IL

Justice, Public Order, and Safety Activities

About the position

Are you ready to take charge and lead a thriving legal office to new heights? A well-established legal practice is on the lookout for a highly organized, detail-oriented, and energetic Office Manager to become an integral part of their dynamic team. This is your chance to make a real impact by ensuring the seamless operation of the office, all while enjoying the flexibility of a hybrid role and a competitive salary of $60-75K. As the Office Manager, you will oversee daily operations, creating a productive and efficient environment where everything runs like clockwork. You will supervise administrative staff, including receptionists, legal secretaries, and other support personnel, providing the guidance and support they need to excel. Additionally, you will take charge of the firm's calendar, scheduling important meetings, appointments, and court dates, ensuring nothing slips through the cracks. In this role, you will manage relationships with vendors, keep the office well-stocked, and ensure all office equipment and facilities are in top shape. You will assist with budget management, monitor office expenses, and approve invoices with precision. Playing a key role in onboarding new team members, you will maintain personnel records and ensure compliance with employment laws and regulations. As the first point of contact for clients, you will manage inquiries and deliver top-notch client service. Furthermore, you will collaborate with IT to keep the firm's technology systems running smoothly and troubleshoot any issues that arise. Lastly, overseeing the management of legal records will be crucial, ensuring strict compliance with regulations and confidentiality standards.

Responsibilities

• Oversee daily operations, creating a productive and efficient environment where everything runs like clockwork.
• Supervise administrative staff, including receptionists, legal secretaries, and other support personnel, providing the guidance and support they need to excel.
• Take charge of the firm's calendar, scheduling important meetings, appointments, and court dates, ensuring nothing slips through the cracks.
• Manage relationships with vendors, keep the office well-stocked, and ensure all office equipment and facilities are in top shape.
• Assist with budget management, monitor office expenses, and approve invoices with precision.
• Play a key role in onboarding new team members, maintaining personnel records, and ensuring compliance with employment laws and regulations.
• Act as the first point of contact for clients, managing inquiries and delivering top-notch client service.
• Collaborate with IT to keep the firm's technology systems running smoothly and troubleshoot any issues that arise.
• Oversee the management of legal records, ensuring strict compliance with regulations and confidentiality standards.

Requirements

• A Bachelor's degree in Business Administration, Office Management, or a related field is preferred.
• 3-5 years of experience in office management, ideally within a law firm or legal environment.
• A knack for organization and multitasking, with an ability to juggle multiple priorities seamlessly.
• Exceptional communication and interpersonal skills, with a client-focused approach.
• Proficiency in Microsoft Office Suite and familiarity with legal software systems.
• A solid understanding of legal terminology and court procedures is a plus.
• The ability to handle sensitive information with the utmost discretion and confidentiality.

Benefits

• Competitive salary of $60-75K
• Flexibility of a hybrid role